What are the responsibilities and job description for the Office Administrator position at Lost-n-Found Youth?
Job Description
The Office Administrator is a key role in the organization's success and in the team's efficiency and effectiveness. While the tasks will vary day-to-day, the primary areas of responsibility are:
Manage mail, visitors, correspondence, and inquiries
Lost-n-Found Youth is an Atlanta-based organization which exist to end homelessness among Lesbian, Gay, Bisexual, Transgender, Queer, (LGBTQ ) and all sexual minority youth. We provide a dynamic, energized work environment where leaders can emerge and make an immediate and tangible difference in the lives of others. We offer tremendous growth opportunity for effective, self-motivated, team players. Company-paid health insurance and competitive pay.
Lost-n-Found Youth is an Atlanta-based organization which exist to end homelessness among Lesbian, Gay, Bisexual, Transgender, Queer, (LGBTQ ) and all sexual minority youth. We provide a dynamic, energized work environment where leaders can emerge and make an immediate and tangible difference in the lives of others. We offer tremendous growth opportunity for effective, self-motivated, team players. Company-paid health insurance and competitive pay.
The Office Administrator is a key role in the organization's success and in the team's efficiency and effectiveness. While the tasks will vary day-to-day, the primary areas of responsibility are:
Manage mail, visitors, correspondence, and inquiries
- Receive, log, and sort packages, retaining necessary documentation
- Open mail; segregate checks, bills, and important notices, and dispatch to correct parties
- Answer phones, greet visitors, and direct to correct contact
- Monitor email addresses, handle issues, and escalate or direct to others as appropriate
- Maintain volunteer, event, and executive calendars
- Make minor web site edits
- Accept, fulfill, and document purchase requests
- Interface with accounting team to account for and document purchases, expense reporting, and reimbursements
- Order office, break room, tech, and program supplies
- Develop and maintain filing systems
- Develop and maintain internal controls for gift cards and other assets
- Develop, maintain, and utilize office procedures and processes
- Track open issues and problems, and follow up until resolved
- Perform basic on-boarding and off-boarding steps including e-verify
- Interface with payroll and benefits team
- Monitor time sheet compliance and follow up to resolve individual exceptions
- Proven experience in similar role
- Excellent communication, effective interpersonal, and strong organizational skills
- Skill in prioritizing within a busy, multi-tasking environment
- Enthusiasm for working with a large, diverse clientele and staff
- Effective user of Microsoft Office Suite tools, email, and other technologies
- Able to sit for extended periods working at a computer
- Must be able to lift 40 pounds
Lost-n-Found Youth is an Atlanta-based organization which exist to end homelessness among Lesbian, Gay, Bisexual, Transgender, Queer, (LGBTQ ) and all sexual minority youth. We provide a dynamic, energized work environment where leaders can emerge and make an immediate and tangible difference in the lives of others. We offer tremendous growth opportunity for effective, self-motivated, team players. Company-paid health insurance and competitive pay.
Lost-n-Found Youth is an Atlanta-based organization which exist to end homelessness among Lesbian, Gay, Bisexual, Transgender, Queer, (LGBTQ ) and all sexual minority youth. We provide a dynamic, energized work environment where leaders can emerge and make an immediate and tangible difference in the lives of others. We offer tremendous growth opportunity for effective, self-motivated, team players. Company-paid health insurance and competitive pay.