Office Services Coordinator

Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.

Job Description

Primary Responsibilities/Essential Functions

• Responsible for monitoring and maintaining appropriate inventory levels for office supplies and placing orders accurately and accordingly.  Maintain appropriate control over inventory and unpackages orders in the supply room in a timely and neat fashion.   
• Serve as the lead for planning and executing all company events and meetings. 
• Assist in maintaining merchandise levels for the Company Store. Monitor and maintain adequate levels and ensure appropriate control over inventory.  Update the merchandise tracker for inventory levels as well as to ensure proper payment has been received. 
• Oversee the Mail Room to ensure adequate levels of shipping goods.  Order refills as necessary and ensure the Mail Room is neat and orderly. 
• Ensure the mail meter is functioning properly and adequate postage has been loaded to the meter. 
• Plan and execute employee engagement activities and office events monthly or as scheduled. 
• Serve as the primary backup for the Cordova Office Receptionist by acting as the first point of contact for all guests, answering and transferring incoming calls, sorting incoming mail and packages, and metering outgoing mail. 
• Serve as the lead in planning monthly office lunches. 
• Responsible for accurately building all new hire policy books and forms. 
• Perform general administrative functions including, but not limited to, generating reports, maintaining files, completing logs, processing required forms and documents.
• Assist with employee onboarding and offboarding tasks. 
• Reconcile and submit FedEx invoices, among others, for approval and payment.  Follow up with accounting and/or vendors as needed. 
• Ensure the Hospitality area is fully stocked for visiting guests.  Maintain dining room and kitchen for event set up and breakdown. Ensure all spaces are tidy and ready for guests.  Maintain supply levels for all lunches or meetings. 
• Assist the Human Resources team with ad hoc projects and reports. 
• Perform all related responsibilities as required.

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with co-workers, Company business associates and the general public.
• Work together in a cooperative spirit to serve the best interests of the Company.
• Operate in a fully responsible manner and comply with the law and Company policy.
• Support and maintain the missions and core values of the Company and Office Services/Human Resources team.

Qualifications

Education/Professional Certifications/Licenses

• Associates Degree preferred.
• One to two years of Office Services/Human Resources experience.

Knowledge/Skills/Abilities (including any physical demands)

The following are the basic qualifications:

• Outstanding verbal and written communication skills.
• Demonstrated ability to develop strong, positive relationships with both internal and external clients.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Broad range of computer skills including experience with Microsoft programs, especially MS Word, Excel and Power Point, OneNote, SharePoint, and Teams.
• Intermediate proficiency with MS Word, Excel and PowerPoint.
• Ability to maintain a high level of confidentiality.
• Strong attention to detail.
• Self-directed and motivated.

Behaviors

• Personal honesty, competence and integrity in performing Office Services tasks and processes.
• Strong communication skills and the ability to interact effectively with all levels of employees as well as outside parties to communicate information and expectations.
• Strong organizational skills with the ability to manage multiple responsibilities, prioritize workloads and perform multiple tasks that might have conflicting priorities.
• Self-directed with a high sense of urgency and strong bias for action in a highly dynamic and demanding work environment.
• Strong quantitative and analytical skills and creative problem-solving skills.
• Demonstrated experience and effectiveness to work in cross-cultural and geographically dispersed teams.

Additional Information

This position will be in office 5 days a week.

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

- Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage
- 401k with Company Match
- Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits
- Paid Time Off (PTO) and Paid Holidays
- Flexible work available (not applicable to all roles)

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Equal employment opportunity (EEO)

Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us