What are the responsibilities and job description for the Assistant Registrar position at Louisiana Delta Community College?
Work type: Staff Full-Time
Location: Monroe, LA
Categories: Academic Affairs, Registrar
College: Louisiana Delta Community College
Department: Academic Affairs
Sub department: Registrar
Type of Appointment: Unclassified - Administrative/Staff
Duties and Responsibilities:
- Maintain and update student records (personal info, academic status, grades, degree progress).
- Process transcript requests, enrollment verifications, academic amnesty, and other documents.
- Evaluate and record transfer credits in Banner.
- Update Banner for course equivalency changes.
- Generate reports on enrollment and academic performance.
- Ensure data accuracy and integrity in the student information system.
Academic Policy Compliance:
- Ensure registration and record-keeping comply with institutional policies, federal regulations, and accreditation standards.
- Assist in developing and implementing academic policies and procedures.
Integrated Academic Operations Platform Management:
- Configure Coursedog for Curriculum, Scheduling, Events, and Catalog based on institutional needs, including user roles and system preferences.
- Ensure seamless integration of Coursedog with Banner.
- Customize Coursedog features to meet specific institutional requirements, including workflows and reporting.
- Resolve technical issues and user inquiries, coordinating with software support as needed.
- Provide training for faculty and staff on using Coursedog effectively.
- Collaborate with the Registrar to create and update the college catalog in Coursedog, adhering to accreditation and institutional requirements.
- Ensure catalog content is accurate, up-to-date, and accessible to staff, faculty, and students.
- Curriculum Committee Support: Serve as a voting member of the LDCC Curriculum Committee, ensuring policy adherence in the approval process for curriculum changes.
- Approved Curriculum Proposals: Manage documentation and publication of curriculum developments in Coursedog, Banner, Degree Works, and the College Catalog.
- Document Processes: Maintain records of curriculum changes, approvals, and communications with academic departments.
- College Support: Act as a subject matter expert on curriculum creation, approval, and documentation for the College.
- Develop Degree Audits: Create and maintain degree audit templates in Scribing to reflect program and major requirements.
- Maintain Degree Works Data: Regularly update Degree Works with accurate program and course information.
- Audit Degree Works Reports: Ensure accurate processing of degree audits and students’ academic progress.
- Coordinate with Academic Departments: Collaborate to incorporate new program requirements and course changes into Degree Works.
- Troubleshoot Issues: Resolve discrepancies affecting degree audits or academic advising.
- System Coordination: Attend LCTCS meetings to discuss academic policies and technology integrations for Degree Works, acting as a liaison for clear communication with LDCC.
- College Support: Provide training on Degree Works software as needed.
- Collaborate with academic advisors and department leads to resolve discrepancies related to student records and graduation requirements.
- Serve on the Commencement Committee and coordinate commencement ceremonies.
- Schedule Banner jobs to identify graduates for summer, fall, and spring.
- Verify student eligibility for graduation by reviewing degree audits and ensuring compliance with requirements.
- Ensure accurate database entry and processing of graduating students in Banner.
- Update transcripts to reflect awards and honors.
- Order and deliver diplomas and certificates to students.
- Communicate graduation status to students.
- Coordinate graduation communications with the Registrar via BB Connect.
- Identify opportunities to streamline graduation procedures for efficiency.
- Serve as the primary contact for students, faculty, and staff regarding registration, academic records, and related inquiries.
- Support academic advising by providing information on course prerequisites, degree requirements, and academic policies.
- Deliver excellent customer service by addressing inquiries and resolving issues related to registration and academic policies.
- Conduct training sessions for faculty and staff on registration, graduation, scheduling, and catalog procedures as needed.
- Consult with the Registrar and Associate Registrar on enrollment and graduation issues.
- Participate in peer groups across LCTCS, LACRAO, SACRAO, and AACRAO.
- Assist the Registrar in responding to audits and findings.
- Perform additional duties as assigned by the Registrar to support the office's functions.
Required Education: Bachelor’s degree in any discipline and 3-5 years of student services experience in admissions, recruiting, or registrar duties required; Master’s degree preferred. Experience with the Ellucian Banner system is ideal. Preferred experience in curriculum development and understanding of college-level transcripts. Strong interpersonal, organizational, analytical, and communication skills required.
Benefits: As a member of the Louisiana Community and Technical College System, Louisiana Delta Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.
Passing pre-employment criminal background screen is required as a condition of employment. Louisiana Delta Community College is an equal opportunity/equal access employer. Louisiana Delta Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
Advertised: 29 Jan 2025 Central Standard Time
Applications close:
