What are the responsibilities and job description for the Operations Aide position at Louisiana Department of State Civil Service?
Operations Aide
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Operations Aide
Salary
Depends on Qualifications
Location
Baton Rouge, LA
Job Type
Unclassified
Job Number
LSS011625
Department
Louisiana State Senate
Opening Date
01 / 16 / 2025
Closing Date
1 / 29 / 2025 11 : 59 PM Central
Description
Benefits
Supplemental Information
Applicants sought for
Operations Aide
The Senate is seeking to fill an Operations Aide position assigned to Senate Duplicating in the Documents & Records Office.
Job Summary :
Requires initiative, discretion, judgment, and tact in making decisions in a variety of areas. Involves responsibility for securing, controlling, maintaining, and distributing materials involved in office operations; ensuring the smooth flow of correspondence and attention to matters in office operations. Prepares, duplicates, and assembles legislative materials as instructed, which involves multitasking and prioritizing overlapping assignments; performs routine preventive maintenance on all duplicating and finishing equipment utilized in this office; keeps a log of work performed and records of meter readings on all equipment used; orders supplies and maintains inventory of paper and copier and finishing equipment needs; assists in determining demand; handles all binding and bookmaking; creates, retrieves, and edits digital images on the Senate file server, and compiles special projects including numerous fiscal reports, the legislative directory, and various other publications as requested by appropriate staff. Involves working with networked personal computers. Entails overtime work, particularly after work hours any day the Senate is in Legislative Session.
In order to be considered for the position you must meet the following academic / experience criteria :
- High school graduation plus two years of experience in secretarial, clerical, or office administration work.
Substitutions available for two-year experience requirement :
Full-time training in secretarial science or office administration in a vocational-technical or business school plus one year of experience in secretarial, clerical, or office administration work.
A certificate of completion of a two-year secretarial science or office administration curriculum from an accredited college or university.
Two years of credit work at a recognized college or university that culminated in graduation in secretarial science, office administration, or a closely related field.
Interested persons should submit a completed Full-Time Senate application to Senate Human Resource Services no later than 4 : 00 p.m., Wednesday, January 29, 2025, by email, mail, or hand delivery. Resumes will not be accepted in lieu of a completed application.
Application :
Email– senatejobapplications@legis.la.gov
Mail - Senate Human Resource Services, P.O. Box 94183, Baton Rouge, LA 70804
Hand Delivery - Senate Human Resource Services, Capitol Annex, Basement B-9
Benefits for unclassified employees are determined by the individual hiring authority.
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
866) 783-5462
Website
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