What are the responsibilities and job description for the Administrative Coordinator 3 position at Louisiana Department Of Transportation and Development?
Supplemental Information
Job Number: IC-50539800-03-21-25-BC
The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.
This position# (50539800) is located in the Office of Management & Finance - Indian Creek Division, in Woodworth, Louisiana in Rapides Parish.
Selected Core Competencies
This position may be filled by probational appointment or promotion of a classified Louisiana Department of Agriculture and Forestry employee serving with permanent status. Applicants who are not permanent employees of Louisiana Department of Agriculture and Forestry will be required to serve a 24-month probationary period.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
All applicants selected for employment must submit to drug screening.
For Further Information About This Vacancy Contact
Brandi Collins
HR Specialist
Louisiana Department of Agriculture and Forestry
5825 Florida Blvd., Suite 1001
Baton Rouge, LA 70806
bcollins@ldaf.state.la.us
The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
Experience Substitution
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function Of Work
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level Of Work
Advanced.
Supervision Received
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
The purpose of this position is to perform essential administrative duties in support of the day-to-day operations, administration, and maintenance of the Indian Creek Recreation Area, which is operated by the Louisiana Department of Agriculture and Forestry. The Indian Creek Lake and Recreation Area encompasses a 2,250-acre lake, 100 acres of developed recreation facilities and a 250-acre primitive camping area. The Indian Creek Recreation Area is located within the Alexander State Forest and has over 300,000 annual visitors. The incumbent of this position demonstrates superior seamless customer service.
35% Guest Relations
Functional Requirements
Job Number: IC-50539800-03-21-25-BC
The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.
This position# (50539800) is located in the Office of Management & Finance - Indian Creek Division, in Woodworth, Louisiana in Rapides Parish.
Selected Core Competencies
- Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and
- ideas.
- Following Policies and Procedures: The ability to comply with policies and procedures of the organization as
- well as State Civil Service rules, and all applicable federal and state laws.
This position may be filled by probational appointment or promotion of a classified Louisiana Department of Agriculture and Forestry employee serving with permanent status. Applicants who are not permanent employees of Louisiana Department of Agriculture and Forestry will be required to serve a 24-month probationary period.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
All applicants selected for employment must submit to drug screening.
For Further Information About This Vacancy Contact
Brandi Collins
HR Specialist
Louisiana Department of Agriculture and Forestry
5825 Florida Blvd., Suite 1001
Baton Rouge, LA 70806
bcollins@ldaf.state.la.us
The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
Experience Substitution
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function Of Work
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level Of Work
Advanced.
Supervision Received
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
The purpose of this position is to perform essential administrative duties in support of the day-to-day operations, administration, and maintenance of the Indian Creek Recreation Area, which is operated by the Louisiana Department of Agriculture and Forestry. The Indian Creek Lake and Recreation Area encompasses a 2,250-acre lake, 100 acres of developed recreation facilities and a 250-acre primitive camping area. The Indian Creek Recreation Area is located within the Alexander State Forest and has over 300,000 annual visitors. The incumbent of this position demonstrates superior seamless customer service.
35% Guest Relations
- Performs customer service to a high degree of excellence.
- Operates the welcome station (fee station) at park entrance.
- Registers overnight guests.
- Collects fees for day use customers and overnight guests.
- Makes, coordinates and verifies reservations; ensures all guests remit proper payment.
- Answers questions and provides information about accommodations and amenities, policies, procedures, laws, fees, general tourist
- information, and other applicable information; enforces rules when necessary.
- Opens and/or closes park office.
- Provides visitors with information concerning points of interest, travel routes, historical and natural features, and site activities.
- Advises Park Manager and/or Assistant Director of LAFA of any and all problems as they arise.
- Performs various administrative tasks such as answering telephone calls, processing incoming mail, etc.
- Sorts, files, and distributes general correspondence, human resources memoranda, e-mails, and faxed documents.
- Maintains supply of forms, pamphlets, and visitor service materials as needed.
- Operates general office equipment to include computer, copier, fax, calculator, etc.
- Serves as back up time administrator and as such compiles, verifies, and enters employee time records and payroll corrections in
- LaGov HCM; processes the necessary time administration reports and maintains documents in accordance with the LOAF record
- retention schedule.
- Enters data into computer system and maintains employee time and attendance records.
- May compile data and/or prepare daily and/or weekly revenue and visitation reports.
- Assists in completing daily bank deposits, when directed; ensures proper documentation is submitted for reconciliation.
- Assists in the purchasing of materials and supplies, as needed.
- Assists in submission of work orders for maintenance repairs.
- Posts on social media; ensures information is professional, accurate, and grammatically correct.
- Inspects parks and park facilities to ensure proper care and maintenance of property and to make recommendations regarding
- needed improvements or measures necessary to protect the natural environment and ensure safety of visitors.
- Assists with and/or performs maintenance on grounds, buildings, and equipment (i.e., clean restrooms, clean up camp sites, removal
- of trash, etc.).
- Performs regular overall site inspections.
- Maintains cleanliness of fee station area.
- Ensures the facility is in a constant state of readiness for special events and guests.
- Educational/Outreach Programs
- Conducts educational programs for the guests during set times, or as needed.
- Ensures equipment used for programs is maintained and returned in working order.
- Coordinates with manager any staffing needs for events.
- Ensures all equipment needed for events are readily available and equipment necessary (tables, tents, etc.) is set up and ready for
- the event.
- Posts notices on social media.
- Performs other related duties as assigned.
Functional Requirements
- Moderate light lifting, 30 pounds with occasional lifting of up to 50 pounds
- Walking and standing (8 hours)
- Climbing stairs and occasionally ladders
- Occasional bending or kneeling
- Lifting items such as tools, computer, scanner, luggage or other items used to travel and perform duties/attend class throughout the state
- Drive a vehicle to perform duties at sites throughout the state
- Occasional demands maybe required for moderately strenuous activities in emergencies over long periods of time
- Working with or operating hand, electrical or power tools
- Operating and climbing on and off transport, tractor, or ATV
- Occasional excessive heat and humidity
- Working indoors and outdoors
- Occasionally working in moderately cold temperatures for short periods of time
- Frequently required to wear appropriate safety protection
- Exposed to chemicals, fertilizers and other agricultural materials
- Will be required to wear appropriate safety protection/clothing
