Placement Coordinator I

Job Title: Placement Coordinator I

Department: Clinical

Reports to: Director of Surgical Services

Exemption: Non-Exempt

Date Revised: 10/30/2020

Position Summary

Responsible for the allocation of organs and the coordination of the organ donation process during the recovery of organs for transplantation and research. Develops and maintains a positive professional liaison between LOPA and the medical/civic community. Utilizes discretion and sensitivity with respect to the circumstances, views and beliefs of others in all interactions, including donor families.

Essential Functions

• Coordination of the multi organ donation process with respect to organ allocation including assessing patient records, sharing information with transplant centers, and ensuring equitable allocation of donated organs
• Reviews BD notes, DRAI, authorization form, DCD consult and death note, serology results, HLA results, OR documentation, and all relevant paperwork for accuracy
• Facilitation of data documentation and reporting mechanisms as required by LOPA and OPTN
• Completes initial entry of donor information in UNET and updates as needed
• Interpret and apply OPTN standards for organ sharing
• Communicates with Recovery Coordinator regarding donor condition and history
• Communicates with transplant centers regarding donor history, condition, transportation of organs/specimens, anatomy, and any other relevant information
• Communicates with AOC, APC, and Recovery Coordinator a clear plan of allocation with intent to place every organ viable for transplant
• Facilitates organs and tissues for research once transplantation is no longer an option
• Verifies that recovery surgeons are in the ACIN database
• Coordinates travel arrangements for recovery teams
• Knowledge of how to transport tissue, blood and organs to ensure optimal condition of each
• Complete all required documentation related to donor referral and recovery

Job Role Expectations

• Maintains competency annually, reviews and completes all assigned tasks in Q-Pulse by assigned deadline
• Effective communication with internal and external colleagues
• Adheres to all LOPA, AOPO, and UNOS guidelines relevant to the organ recovery processes
• Maintains BLS certification
• Attends monthly meetings, assigned educational opportunities, and other assigned scheduled events

Organizational Expectations

• Upholds LOPA core values of selfless, authentic and passionate
• Use constructive and positive communication
• Be a team player
• Hold yourself and other accountable
• Keep a positive attitude
• Be respectful of others
• Timely completion of all required educational training, tasks and SOP reviews by assigned due date

Role Progression

• Progression to Placement Coordinator II includes successful completion of Placement Coordinator I orientation and competency in all requirements of the Placement Coordinator I job role.
• Completion of LOPA’s preceptor program

Work Environment

• Possible exposure to communicable diseases, bloodborne pathogens, airborne illnesses, hazardous materials, pharmacological agents with little likelihood of harm if established health precautions are followed.
• May, at times, have exposure to blood, packaged organs and tissues for transplant and/or research in a hospital setting or while in the office.
• Possible mental and visual fatigue associated with detailed work
• Work is done indoors in an office setting
• Work in a fast-paced environment with a sometimes demanding time schedule

Physical Demands

• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Reaching with hands and arms
• Adjusting or moving objects up to 10 pounds in all directions.
• Communicating with others verbally and electronically to exchange information.
• Stooping, bending, kneeling or crouching
• Considerable time spent walking
• Repeating motions that may include the wrists, hands and/or fingers.
• Use of fine motor skills
• Doing work that requires visual acuity
• Need for ability to hear
• Operating IV pumps, medical equipment
• Operating motor vehicles.
• Assessing the accuracy, neatness and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.
• Medium work that includes moving or lifting objects up to 50 pounds.

Work Hours

• Full time, On-Call position
• Scheduled up to 12 days/24 call shifts per month
• Available as needed Monday-Friday 8am to 5pm unless on PTO
• Holiday call rotation of each individual holiday
• Maintains personal and professional balance, takes care of self

Education and Experience

• Medical terminology with experience in patient care setting
• RN, LPN, CST preferred
• Previous OPO experience

Knowledge, Skills & Abilities

• Knowledge of Microsoft Office and Google Suite
• Ability to deliver effective and professional verbal and written communication
• Ability to establish and maintain relationships with internal and external colleagues
• Ability to apply common sense understanding and to solve problems
• Ability to be flexible in a dynamic work environment
• Knowledge of medical terminology
• Ability to maintain confidentiality