What are the responsibilities and job description for the Accounting Specialist position at LOUISIANA ORTHOPAEDIC SPECIALISTS LLC?
Job Description
Job Description
Description :
General Statement of Duties : Responsible for executing core accounting functions including accounts payable, vendor management, and financial record keeping while maintaining accuracy and compliance standards.
Essential Functions :
Vendor Management
Manage vendor relationships by processing and verifying invoices for accuracy, ensuring timely payments, managing float, and negotiating payment terms
Reconcile statements, communicate discrepancies, and maintain compliance with company policies and financial regulations
Collaborate with Accounting Manager to develop and implement procedures that optimize cash flow management
Establish and maintain W-9 documentation and vendor master files
Coordinate with vendors on payment disputes and credit memos
Source Document Maintenance
Maintain accurate records of all financial transactions with particular focus on accounts payable documentation, including purchases, service fees, and vendor payments
Monitor banking records, ensure accounts are accurate and reconciling any discrepancies
Maintain organized digital and physical filing systems for all financial documents
Process employee expense reports and reimbursements
Perform monthly bank reconciliations and investigate discrepancies
Compliance and Risk Mitigation
Ensure payments are made according to company policy and legal regulation, by implementing thorough checks and balances to prevent fraudulent activity
Identify potential risks within the AP process and take proactive measures to minimize them through practices like invoice verification, approval procedures, segregation of duties, and regular audits
Maintain audit trails for all financial transactions
Assist in preparing documentation for external audits
Monitor and report on sales tax compliance
Ensure 1099 reporting requirements are met
Collaboration and Communication
Partner with Accounting Manager to develop monthly closing schedules and ensure deadlines are met through effective workflow management and priority setting
Provide regular status updates to Accounting Manager on cash flow projections, aging reports, and potential payment issues requiring management attention
Support Accounting Manager in preparing financial reports and analysis by maintaining accurate and timely records, flagging variances, and suggesting process improvements
Coordinate with department heads to resolve invoice coding and approval issues
Participate in accounting team meetings and cross-functional projects
Qualifications :
Associate or Bachelor's degree in Accounting, Finance, or Business Administration
Required Skills and Knowledge :
Demonstrated experience in accounts payable and cash flow management
Proficiency in accounting software and financial reporting systems
Strong analytical and problem-solving abilities
Excellent attention to detail and organizational skills
Advanced Microsoft Excel skills
Professional Competencies :
Strong written and verbal communication skills
Ability to maintain confidentiality with sensitive financial information
Exceptional time management and prioritization abilities
Experience in process improvement and documentation
Detail-oriented with high accuracy standards
Experience :
Minimum 2-3 years of bookkeeping or accounting experience
Experience with automated accounting systems and financial databases
Background in vendor management and payment processing
Working Conditions :
The role may require sitting for prolonged periods of time at a standard workstation
Benefits :
Competitive salary and benefits package.
Opportunities for professional development and continuing education.
A supportive work environment focused on patient care and staff wellbeing.
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