What are the responsibilities and job description for the Administrative Program Specialist A position at Louisiana State University?
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Job Posting Title:
Administrative Program Specialist APosition Type:
Department:
Work Location:
Pay Grade:
Job Description:
168090
ADMINISTRATIVE PROGRAM SPECIALIST-A
AS613 $37,523 - $73,632
Creation Date: 01/17/2005
Change Date: 01/01/2025
FUNCTION OF WORK:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
LEVEL OF WORK:
Entry
SUPERVISION RECEIVED:
General from higher-level supervisory personnel.
SUPERVISION EXERCISED:
May supervise 1-2 lower level personnel.
LOCATION OF WORK:
May be used by all state agencies.
JOB DISTINCTIONS:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND
Communicating Effectively, Displaying Expertise, Driving Results,
EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.
QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
ADMINISTRATIVE PROGRAM SPECIALIST-A
AS613 $37,523 - $73,632
Creation Date: 01/17/2005
Change Date: 01/01/2025
FUNCTION OF WORK:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
LEVEL OF WORK:
Entry
SUPERVISION RECEIVED:
General from higher-level supervisory personnel.
SUPERVISION EXERCISED:
May supervise 1-2 lower level personnel.
LOCATION OF WORK:
May be used by all state agencies.
JOB DISTINCTIONS:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND
HERE
.Communicating Effectively, Displaying Expertise, Driving Results,
Driving Vision and Purpose, Making Accurate Judgments, Managing Performance, Managing Resources, Pursuing Professional Development, Thinking Critically, Using Data
EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.
ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.
QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Additional Job Description:
Competencies:
Communicating Effectively - The ability to relay information correctly and appropriately to connect people and ideas, Displaying Expertise - The ability to exhibit specialized skills or knowledge gained from experience or training, Managing Resources - The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value, Using Data - The ability to use relevant and valid data to inform a recommendation for action
Special Instructions:
Location: School of Renewable Natural Resources, Baton Rouge, LAMinimum Requirements: Three years of experience in administrative services, or six years of full-time experience in any field, or a bachelor’s degree. For more information and substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.
Resumes will not be accepted in lieu of completing the work experience section of the application. Please list all work experience. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application.
Apply online at https://lsu.wd1.myworkdayjobs.com/LSU
Remote work is not eligible for this position.
Application Deadline: 4/15/2025 or until suitable candidate is identified.
The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity Employer.
Posting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - The LSU AgCenter has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses), university holidays (14 per year), generous annual (vacation) and sick leave benefits, Employee Assistance Program, and possible educational leave and tuition exemption for coursework at campuses of the LSU System. Specific benefits depend on job category, percent effort and length of employment.
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
About the LSU Agricultural Center:
The
LSU AgCenter
, is one of eight campuses within the broader LSU enterprise (LSU System). The LSU AgCenter includes the Louisiana Agricultural Experiment Station, which conducts agricultural-based research, and the Louisiana Cooperative Extension Service, which extends the knowledge derived from research to the people of the state. The AgCenter is headquartered in Baton Rouge and has 12 “on campus” academic departments and five regions which are made up of 15 branch research stations and an extension office in each parish. For more information, visit the AgCenter’s website at www.lsuagcenter.com
.The LSU Agricultural Center is an Equal Opportunity Employer.
HCM Contact Information:
Questions or concerns can be directed to the LSU AgCenter Human Resources Management Office at 225-578-2258 or emailed
HRMHelp@agcenter.lsu.edu
.Salary : $37,523 - $73,632
COASTAL RESOURCES PROGRAM SPECIALIST 1-3 (ADMINISTRATIVE)
Louisiana Department of State Civil Service -
Baton Rouge, LA
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of Baton Rouge, LA -
Baton Rouge, LA
ADMINISTRATIVE SPECIALIST I
City of Baton Rouge -
Baton Rouge, LA
