What are the responsibilities and job description for the Assistant to Registrar position at Louisiana State University?
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Job Posting Title :
Assistant to Registrar
Position Type :
Professional / Unclassified
Department :
LSUE AA - Registrar (Donnie L Thibodeaux Jr. (00005313))
Work Location :
0100B Eunice Anthony Mumphrey Center
Pay Grade : Professional Hourly
Job Description :
30% Receives and processes transcript requests and other information requests.
- Verify enrollment verification and provide documents to 3rd parties based upon the student's request.
Maintains files, schedules conferences and meetings, prepares departmental reports. processes purchasing requests. Takes meeting minutes, and revises office administrative procedures / policies and updates procedure manuals.
Respond to student clearinghouse request as to student information verification.
Process Student Clearinghouse reporting of enrollment and the degrees awarded.
30% Coordinates updates to the semester course schedule which includes sections, instructors, coding, and room availability as well as the academic catalog maintenance.
Inputs refund dates and percentages in the alternate refund calendars.
Prepares the university classroom utilization.
Responsible for course pre-requisites verification and changes as informed from the deans and courses and curriculum committee approvals.
Main point of contact for Workday curriculum editing for course and degree planner rules.
5% Fee waivers for the Patriot Scholarship and Title 29 are processed by corresponding with financial aid.
Serves as VA SCO in processing and approving student VA benefits in Enrollment Manager
Coordinate and track academic appeals.
Process subpoenas.
Does enrollment verification for student loans, financial assistance, and student car insurance
10% Provide excellent customer service to the campus community for phone, email,
and in-person communications. Guides guests and new students with the
admissions and registration processes as well as connects them to other campus
resources / constituents.
Other duties as assigned by supervisor
15% Has commencement duties for spring and fall as to communications with students and ordering of diplomas and diploma covers.
Provide support for the graduation process by obtaining degree audits, graduation diplomas and
covers, and certificates. Submit graduation lists to deans for their review and approval. Upon the
posting of final grades, inform the deans of those students who do not qualify for graduation.
Minimum Qualifications : Associates Degree or 5 years as an administrative assistant or clerical duties.
Preferred Qualifications : Associate's Degree
Salary : $15.38 / HR
Additional Job Description :
Competencies :
None
Special Instructions :
Assistant to Registrar
Posting Date : February 11, 2025
Closing Date (Open Until Filled if No Date Specified) :
Additional Position Information :
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y / N) :
LSUE is an Equal Opportunity Employer and SAME Agency :
Louisiana State University Eunice adheres to the principle of equal education, employment, and promotion opportunity without regard to race, creed, color, national origin, sex, age, handicap, veteran's status, sexual orientation, or gender identity. The University is dedicated to the philosophy of providing opportunity for full participation and representation in all segments of its operation to every individual who possesses the required training and experience. LSUE is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.
The University will provide equal opportunity for all qualified and qualifiable persons and will promote the realization of equal opportunity through positive, continuing training programs in all applicable departments. This policy of equal opportunity applies to everyone and is regulated by the requirements of the University's Affirmative Action Plan; Louisiana Executive Order 13, dated 24 September 1965; and 11375, dated 13 October 1967, as amended; Title VI, Civil Rights Act of 1964; the Equal Employment Opportunity Act of 1972; and Title IX of the Higher Education Act of 1972. The University has designated an individual to coordinate the campus' nondiscrimination efforts to comply with regulations implementing Title VI, VII, IX, and Section 504. Inquiries regarding nondiscrimination policies and practices may be directed to the Special Assistant to the Chancellor for Affirmative Action-Equal Employment Opportunity / Title IX Coordinator, LSU Eunice, P.O. Box 1129, Eunice, LA 70535, (337) 550-1202.
HCM Contact Information :
Questions or concerns can be directed to the LSUE Human Resources Management Office at 337-550-1222 or emailed at hr@lsue.edu.
Salary : $15
