What are the responsibilities and job description for the Business Coordinator (ULS) position at Louisiana State University?
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Job Posting Title:
Business Coordinator (ULS)Position Type:
Department:
Work Location:
Pay Grade:
Job Description:
College of Human Sciences & Education
University Laboratory School
Business Coordinator
Under the general supervision of the ULS Business Manager, the position is tasked with providing professional-level administrative support for all business aspects of ULS, including day-to-day management of several financial functions. All duties require a high degree of independence, process coordination, timeliness, confidentiality and initiative.
35% Financial Support Services: Provides support to ULS faculty/staff by procuring items including, but not limited to, promotional materials and processes requisitions/purchase orders/professional contracts through coordination with the Office of Accounting Services and Procurement; reviews invoices from contracts to verify for accuracy; assists manager in preparing budget amendments, internal billings, departmental transactions, and correcting journals to maintain accuracy of ULS accounts; monitors end of year purchases of supplies and equipment to ensure delivery and billing; serves as an accountant-department for ULS accounts; prints copies of monthly telecommunication bills, which includes long distance reports to be signed by each employee; assists in processing Spend Authorizations and Expense Reports for all ULS faculty/staff; serves as back-up for accounts; routinely deposits large quantities of cash/checks from various ULS activities
35% Accounting Support: Manages monthly ledger reconciliation and monitors balances for all ULS departmental accounts; independently makes projections of expenditures and account balances; tracks monthly expenditures for various ULS units and fiscal year end closeout procedures; responsible for reconciling and closing out unrestricted and restricted accounts as part of the fiscal year-end activity
10% Tuition/Fee Management Support: Provides back-up support for all aspects of tuition, billing, and fee collections the University Laboratory School. Including, but not limited to the following: reconciles, processes, and deposits all credit card, check, and cash transactions through various systems (FACTS, PowerSchool, ProCare, CARD, etc...); Creation and maintenance of customer profiles, permission to bill forms, internal fee requests, and refund requests.
10% Customer Support Services: Fields all calls, emails, and in-person correspondence from parents/guardians, school/college faculty and staff, and university administration, as it relates to financial matters.
10% Other Duties Assists with other special projects as requested by the HSE Assistant Dean, ULS Business Manager, and ULS Director
Minimum Qualifications: Bachelor's degree; Some related experience in an office setting
Degree substitution: LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications as listed but has substantial experience in the key job responsibilities, we encourage them to apply.
Additional Job Description:
Special Instructions:
Attach cover letter, résumé, and professional references with your application. Must pass a mandatory background and fingerprinting with the Louisiana State Police is required at the time of hire. This position and/or position's responsibilities require work directly with minors. Finger printing and National Sex Offender Registry check required per FASOP HR-04. This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04. For additional questions regarding the position or salary, please contact Tammy Lee at tlporter@lsu.edu.Posting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a
State As a Model Employer (SAME)
agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu
).HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email
HR@lsu.edu
. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
