What are the responsibilities and job description for the Manager of Financial Operations position at Louisiana State University?
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Job Posting Title:
Manager of Financial OperationsPosition Type:
Department:
Work Location:
Pay Grade:
Job Description:
Manager is responsible for financial operations and reporting, award audit, and grant management. Serves as an approver for the graduate assistant hire process, assists with implementation and monitoring of graduate assistant policies.
Job Responsibilities
Manages the daily business operations for the Graduate School to include responsibility for financial operations, assistantships, awards, fellowships, payroll, procurement, expenses, accounts receivable/payable and other administrative functions as appropriate. Develops, recommends, and implements policies and procedures ensuring compliance with LSU policies. Establishes and maintains cooperative working relationships and coordinates with departments, colleges, and campus support units to ensure accuracy of accounting and program fiscal compliance. 30%
Audits student exemptions, assistantships, fellowships, and awards to ensure adherence to LSU policy. Acts as a second reviewer by double-checking all supporting documentation for award recipients to identify errors or irregularities and verify that recipients met the eligibility criteria. Reconciles the ledgers and Bursar reports to ensure that only approved recipients receive awards for the correct amounts. Prepares reports, including findings, conclusions, and recommendations for improvement of graduate student related operations and compliance. 20%
Reviews graduate assistant hires, transfers, and continuations in Workday for accuracy and completeness. Analyzes regular reports to identify potential issues and recommends corrective action (processing/payroll discrepancies/tuition exemption). Notifies departments of any problems with awards, assistantships, and fellowships, and works with department to resolve issues. Responsible for addressing complaints and resolving a variety of issues relating to the employment of graduate assistants and fellows. 20%
Monitors Graduate School awards, assistantships, and fellowships for policy adherence. Ensures compliance with Federal, State and University policies (PS-21, PS-85, PS-106), rules, regulations, and laws which apply to the employment of graduate assistants. Monitors processes through various campus systems (Workday, Mainframe, Slate, etc.) to ensure that required criteria are met for each award, assistantship, and fellowship, including additional compensation and other types of compensation and/or stipends for the LSU A&M campus. 15%
Prepares grant proposals, to include guidance and assistance in budget preparation and interpretation of funding agency regulations and requirements; reviews proposals for compliance with policies, regulations, procedures, and facilitates documentation requirements. Guides and facilitates the research of funding opportunities for the activities of the unit. Maintains data on funding sources and agency reporting requirements. Manages graduate student research related operational activities. Conducts relevant workshops for graduate students and faculty. 10%
Participates in cross-training to help cover other needs in the Graduate School Finance & Administration Office and other Graduate School units. Contributes to the evaluation of university and Graduate School policies that impact all graduate students. Assists with special projects as assigned by the Senior Assistant Dean of Finance & Administration. Other duties as assigned. 5%
Minimum Qualifications:
Bachelor's degree with 3 years of related experience
Specific Experience: Experience in an office setting
Degree Substitute: LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications as listed but has substantial experience in the key job responsibilities, we encourage them to apply.
Preferred Qualifications:
Master's degree in MA or MBA with 3 or more years of office experience
Specific Experience: Knowledge of/experience in LSU Policies and Procedures. Familiarity with LSU online systems and/or ease in learning new systems. Experience with Workday strongly preferred.
Additional Requirements:
This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.
FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.
Additional Job Description:
Special Instructions:
Please provide cover letter, resume, (3) professional references and transcripts. Official transcripts are required prior to hire, if needed.For questions or concerns regarding the status of your application or salary ranges, please contact Crystal Hebert at crystalh@lsu.edu
Posting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a
State As a Model Employer (SAME)
agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu
).HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email
HR@lsu.edu
. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
