What are the responsibilities and job description for the Operations Coordinator position at Louisiana State University?
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Job Posting Title:
Operations CoordinatorPosition Type:
Department:
Work Location:
Pay Grade:
Job Description:
Manage departmental operations, financials, inventory, logistics, and event planning.
Job Responsibilities:
45%- Financial and Inventory Management: -Process expense reports, manage inventory (~1030 pieces), and handle purchasing, including office supplies. -Manages all expense reports for faculty and graduate student LaCarte Cards -Collect packing slips and oversee accounting adjustments. -Creating requisitions for campus purchase orders and workday orders to purchase equipment and consumables. -Manages Workday orders for all faculty and graduate students -Places work orders for faculty and students.
45%- Logistics and Operations: -Serves as secretary to the Department head. This includes creating and sending correspondence, placing orders, answering the phone, and managing his calendar. -Prepares for department faculty meetings, takes minutes during these meetings, and distributes them afterward minutes. -Arrange travel and events for faculty. -Manage departmental calendars, events, and retreats for faculty and students.
-Maintaining the office copier and printers, helping faculty/staff/graduate students with any and all IT issues, helping faculty/staff/graduate students with any and all copier and printer issues. -Oversee Foundation Card reconciliation -Oversee package delivery (internal and external) and manages packing slips. -Orders office supplies, software, and equipment for the department -Responsible for department inventory. Includes equipment and space inventory -Coordinates labs/office/equipment movement which includes updating the equipment location in Workday
-Responsible for handling equipment surplus. -Manages all aspects of the CBS faculty interviews. This includes itineraries, hotel reservations, airfares, meals, flyers, any paperwork, spend authorizations, expense reports, and all communication. -Responsible for collecting the mail from Hospital Supply, collecting packages from Hospital Supply, and making sure that packages that arrive at the department office are properly signed out by the right faculty and graduate student. - Assist Academic Coordinator 3 with logistics for Seminar series as needed.
- Serves as back up to Academic Coordinator 3
10%- Other Duties as Assigned.
Minimum Qualifications:
Bachelor's degree.
LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications as listed but has substantial experience in the key job responsibilities, we encourage them to apply.
Special and Physical Qualifications:
Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder), vision (near sight), vision (far sight), twisting, pushing/pulling, grasping, squatting, lifting more than 50 pounds, and lifting less than 50 pounds.
Additional Job Description:
Special Instructions:
Please attach ALL required documents under the "Resume/CV" section of your application. Please provide your CV/resume and three professional references including name, title, phone number and e-mail address.A copy of your transcript(s) may be attached to your application (if applicable).
For questions or concerns regarding the status of your application or salary ranges, please contact Dr. Alexander Murashov at amurashov@lsu.edu.
Posting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a
State As a Model Employer (SAME)
agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu
).HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email
HR@lsu.edu
. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
