Accounting and Grants Management Coordinator

ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Assist in oversight of the implementation of grant approvals, set-up and compliance with applicable requirements, audits and close-outs
• Assists in the management of award routing, budgeting, account set- up, expenditure verifications, and reimbursement requests
• Analyzes data, prepares forecasts and provides recommendation for grant budgets.
• Processes bank transfers, prepares journal entries, reconciles accounts and generates reports.
• Reviews and approves journal entries and ensures revenues and expenditures are properly entered into the computer system.
• Prepares correspondence and documents and completes special projects.
• Provides coordination and technical assistance for processing special revenue year-end closing and financial reporting adjustments to the funding sources.
• Compiles, prepares and interprets extensive financial information.
• Supports the fiscal department to ensure compliance with Generally Accepted Accounting Principles (GAAP).
• Provides technical assistance and instruction to resolve complex problems with funding streams, vendor accounts, billing or purchasing issues.
• Assists with the preparation and processing of the monthly and quarterly admin and payroll allocations.
• Reviews and evaluates budget requests and budget adjustment revisions and prepares recommendation and adjustments.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Accounting, Business Administration, Finance or related discipline.
• Four (4) years of finance, accounting, budget preparation, budget analysis or financial analysis experience and two (2) years of grant related experience or an equivalent combination of education, training and experience.

PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

SPECIAL CERTIFICATIONS AND LICENSES

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Full Time Regular

Part Time – 17.5 to 25 Hours Per Week

Part Time – Less Than 17.5 Hours Per Week

Temporary Positions

Interns