What are the responsibilities and job description for the Health Information Management (HIM) Specialist I (FHC) position at Louisville Metro Government?
CHARACTERISTICS OF THE WORK EXAMPLES OF THE WORK (These statements are intended to be illustrations of the work of this class.) MINIMUM REQUIREMENTS An Equal Opportunity Employer
Test Weights
Training & Experience: 100%
Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience, as listed on your application and/or resume, as submitted here. Any information that is unclear or is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including the month and year (i.e., 02/2010 to 08/2015) of your employment, as well as the number of hours worked per week.
CLINIC LOCATIONS AND HOURS:
www.fhclouisville.org
FHC - Portland
2215 Portland Avenue
Louisville KY 40212
(502) 774-8631
Monday - Thursday: 8:00am - 9:00pm
Friday: 8:00am - 4:30pm
Saturday: 8:00am - noon
Sunday: Closed
FHC - East Broadway
834 East Broadway
Louisville KY 40204
Monday - Thursday: 8:00am - 9:00pm
Friday: 8:00am - 4:30pm
Saturday: 8:00 - 12:00pm
Sunday: Closed
FHC - Phoenix (Healthcare for the Homeless)
712 E Muhammad Ali Blvd
Louisville KY 40202
Monday - Friday: 7:30am - 4:00pm
Saturday - Sunday: Closed
FHC - Iroquois
4100 Taylor Blvd
Louisville KY 40215
Monday: 8:00am - 4:30pm
Tuesday: 8:00am - 8:30pm
Wednesday - Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
FHC - Fairdale
1000 Neighborhood Place
Fairdale KY 40118
Monday - Friday: 8:00am - 4:30pm
Thursdays: 8:00am - 8:30pm
Saturday - Sunday: Closed
FHC - Southwest
9702 Stonestreet Road, Suite 220
Louisville KY 40272
Monday - Wednesday: 8:00am - 4:30pm
Thursday: 8:00am - 8:00pm
Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
FHC - Americana
4805 Southside Drive
Louisville KY 40214
Monday - Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
Under close supervision, performs technical clerical work for Family Health Centers (FHC).
Responsible for managing incoming and outgoing documents and requests for health information.
Responsible for managing retrieval, return, and destruction of health records from offsite storage.
Retrieves internal documents from various locations within the clinical area.
Assumes the responsibilities of department personnel in the event of absences or patient volume variances.
Assists patients with obtaining health records from previous providers.
Identifies patients with Limited English Proficiency (LEP) and/or other communication barriers and uses appropriate interpretive service.
Documents as appropriate on the medical record, forms, and/or computer the required documentation related to language services.
Adheres to standard precautions.
Performs related work as required.
Archived Records
Identifies and prepares health records eligible for offsite storage or for destruction.
Document
Receives and distributes incoming documents via mail, fax, and interoffice mail.
Scans documents and transfers electronic information into the patient's electronic health record (EHR). Forwards hospital records, consult reports, and other outside records to the provider for review.
Forwards cancer screening documents to the nursing personnel responsible for tracking that cancer.
Forwards cancer screening documents to the nursing personnel responsible for tracking that cancer.
Determines whether documents are the result of a referral order and closes referral orders as indicated.
Release of Information
Receives, logs, and processes incoming and outgoing requests for health records.
Responds to requests for disclosure logs.
Prepares invoices for health record requests.
Processes payments and prepares deposits received for health records.
Assists patients with accessing the patient portal.
High school graduation or its equivalent.
Six months of experience working in a Health Information Management (HIM)/Medical Records Department OR Six months of clinical/clerical experience working in a Federally Qualified Health Center (FQHC).
An equivalent combination of training and experience may be substituted, as determined applicable by Civil Service.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Lifts and carries materials weighing up to 25 lbs.
Spends extended periods of time sitting, standing, walking, climbing, stooping, bending and reaching.
Spends extended periods of time typing and reading computer screens.
Identifies medical record documentation, requests, and/or releases.
Responds to patient and FHC needs via telephone, internet, fax, computer software and in person.
SPECIAL REQUIREMENTS
Must be available to work extended hours as necessary.
Must provide own transportation to work at other FHC locations as needed.
Test Weights
Training & Experience: 100%
Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience, as listed on your application and/or resume, as submitted here. Any information that is unclear or is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including the month and year (i.e., 02/2010 to 08/2015) of your employment, as well as the number of hours worked per week.
CLINIC LOCATIONS AND HOURS:
www.fhclouisville.org
FHC - Portland
2215 Portland Avenue
Louisville KY 40212
(502) 774-8631
Monday - Thursday: 8:00am - 9:00pm
Friday: 8:00am - 4:30pm
Saturday: 8:00am - noon
Sunday: Closed
FHC - East Broadway
834 East Broadway
Louisville KY 40204
Monday - Thursday: 8:00am - 9:00pm
Friday: 8:00am - 4:30pm
Saturday: 8:00 - 12:00pm
Sunday: Closed
FHC - Phoenix (Healthcare for the Homeless)
712 E Muhammad Ali Blvd
Louisville KY 40202
Monday - Friday: 7:30am - 4:00pm
Saturday - Sunday: Closed
FHC - Iroquois
4100 Taylor Blvd
Louisville KY 40215
Monday: 8:00am - 4:30pm
Tuesday: 8:00am - 8:30pm
Wednesday - Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
FHC - Fairdale
1000 Neighborhood Place
Fairdale KY 40118
Monday - Friday: 8:00am - 4:30pm
Thursdays: 8:00am - 8:30pm
Saturday - Sunday: Closed
FHC - Southwest
9702 Stonestreet Road, Suite 220
Louisville KY 40272
Monday - Wednesday: 8:00am - 4:30pm
Thursday: 8:00am - 8:00pm
Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
FHC - Americana
4805 Southside Drive
Louisville KY 40214
Monday - Friday: 8:00am - 4:30pm
Saturday - Sunday: Closed
Salary : $17
