Executive Assistant

Executive Assistant to the President
(Part-Time)

About LoVasco

LoVasco is on a mission to inspire, engage, and empower one million people to build healthier and wealthier lives.  

Our core focus is to help organizations deliver world-class benefits and compensation to the employees they care about and steward individual’s financial wellbeing in and out of the workplace. 

We serve two core audiences (this role focuses on the latter):

• HR and C-suite professionals of middle market companies looking to elevate their total rewards strategy (health benefits, retirement plans, compensation, and well-being).
• Individuals looking for concierge-level financial planning and wealth management in the context of a deep relationship with a trusted advisor.

About the Role 

As the Executive Assistant to the President, you’ll serve as the right hand to our founder and President—managing the calendar, ensuring priorities are aligned, and keeping strategic initiatives moving forward. In addition to supporting the President, you’ll also provide high-level administrative support to other members of the executive team as needed. Whether it's coordinating meetings, facilitating communication, or helping move cross-functional projects along, you’ll be a key partner in keeping our leadership aligned and effective. This role goes far beyond task management—you're protecting time, energy, and focus so the executive team can operate at their highest level of impact.

You will thrive in this role if you are detail-obsessed, emotionally intelligent, tech-savvy, and relentlessly proactive. You don’t wait to be told what to do—you anticipate, prioritize, and act.

Outcomes You’ll Own

• Calendar Mastery: President’s calendar is 100% aligned with company priorities—no wasted time, no surprises.
• Inbox Communication Flow: Ensure President’s inbox is triaged and key items are surfaced daily. Draft, send, and manage communications with polish and speed.
• Meeting Excellence: Prepare agendas, pre-reads, attend sales call sessions, and take ownership of follow-ups and action items. Ensure no meeting ends without a next action.
• Energy Management: Proactively manage the President’s calendar to incorporate  buffers, preparation time, and restorative breaks to optimize focus and productivity.
• Execution Support: Assist with light project management, travel planning, event coordination, and personal admin tasks as needed.
• Confidentiality & Trust: You are a vault. What happens in the executive office stays in the executive office.

You’re Perfect for This If You...

•   Are obsessed with productivity and efficiency (you read books like Getting Things Done and The ONE Thing for fun).
•   Have worked in a high-performance environment—preferably supporting a senior executive.
•   Love juggling many tasks and have systems to make sure nothing gets dropped.
•   Know your way around tools like Microsoft 365, Salesforce, Asana, Box, Calendly, and Zoom.
•   Have excellent written and verbal communication skills (you’ll often be the voice behind the voice).
•   Take Extreme Ownership—you love feedback and actively seek ways to get better.
•   Have deep integrity and know how to handle sensitive information discreetly.

What Success Looks Like in 12 Months

• The President spends 90% of their time in their “zone of genius.”
  
• No priority slips through the cracks—you’ve adopted our work style and built a frictionless GTD system for task and time management.
• You’ve built internal trust across departments by consistently following through.
• You’ve helped improve our executive workflows, making our team faster and more focused.

 Benefits – Part Time

• 401(k) plan and company match
• Generous paid time off
• Summer Friday hours
• Professional development assistance
• Volunteer days with local charity
• Team building events and outings