What are the responsibilities and job description for the Administrative Coordinator position at Love's Travel Stops & Country Stores?
Req ID: 457708
BASIC PURPOSE: Support the Executive Assistant to the Co-CEO in providing confidential high-level support to the Love family. Looking for candidate who is proactive, detailed, teachable, dependable, self-starter with an ability to work and prioritize well in a fast-paced, fluid environment, where no task is too small or large. Must be resourceful, have ability to use good judgment, possess knowledge of business etiquette, and skilled in anticipating needs for the Love family. Must be adaptable and quick to learn new office technologies, as well as manage communications effectively among a diverse group of individuals. This position will require the ability to handle complex administrative problems that are diverse and advanced as well as the ability to make independent decisions affecting the family.
MAJOR RESPONSIBILITIES:
Assist with the daily needs of the Family Office and the Executive Assistant to the Co-CEO
Assist Love Family with confidential dealings which could have negative impact on the family’s businesses, assets, or reputation in the community if shared beyond their intended audience
Demonstrate a high degree of professionalism, initiative, discretion, adaptability and independence in supporting the Love Family
Verify the accuracy of invoices, timesheets, credit card charges, etc., and coordinate payment with family office accounting team
Use initiative to handle a wide variety of personal executive support duties, including travel coordination, concierge services, and property management
Update personal calendars and agendas for the family
Other duties assigned as needed.
Back up support for:
Executive Admins
EDUCATION AND EXPERIENCE:
Education:
High School degree or equivalent required
Bachelor’s Degree preferred
Experience Demonstrates:
Ability to multitask, follow through, and learn new skills, systems, and software easily
Understands how to provide computer, software, and device support in proactive manner
Familiar with multiple software programs (PC and Mac basic Microsoft Office plus Access, Publisher, Web-based programs such as DocuSign, Teams, WebEx, Zoom)
Knowledge of basic Photoshop, design, and editing experience considered (a plus)
Interacts successfully with people at all levels and types
Personal care experience (a plus)
SKILLS AND PHYSICAL DEMANDS:
Skills:
Hard Skills: Proficient in using Office 365 products
Soft Skills: Strong people skills; able to maintain professionalism and discretion; conscientious, dependable, detail oriented and self-motivated; trustworthy and highly ethical; strong oral and written communication skills; treats information with confidentiality; advanced organizational skills; knowledge of proper business etiquette; able to prioritize work and organize own time utilizing independent judgment
Typical Physical Demands:
Requires prolonged sitting, some bending and stooping
Occasional lifting up to 25 pounds
Manual dexterity sufficient to operate a computer keyboard and calculator
Requires normal range of hearing and vision
Possible evening/weekend work
Job Function(s): Corporate
Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.
The Love’s Family of Companies includes:
Gemini Motor Transport, one of the industry’s safest trucking fleets.
Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.
Musket, a rapidly growing, Houston-based commodities supplier and trader.
Trillium, a Houston-based alternative fuels expert.
TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.
BASIC PURPOSE: Support the Executive Assistant to the Co-CEO in providing confidential high-level support to the Love family. Looking for candidate who is proactive, detailed, teachable, dependable, self-starter with an ability to work and prioritize well in a fast-paced, fluid environment, where no task is too small or large. Must be resourceful, have ability to use good judgment, possess knowledge of business etiquette, and skilled in anticipating needs for the Love family. Must be adaptable and quick to learn new office technologies, as well as manage communications effectively among a diverse group of individuals. This position will require the ability to handle complex administrative problems that are diverse and advanced as well as the ability to make independent decisions affecting the family.
MAJOR RESPONSIBILITIES:
Assist with the daily needs of the Family Office and the Executive Assistant to the Co-CEO
Assist Love Family with confidential dealings which could have negative impact on the family’s businesses, assets, or reputation in the community if shared beyond their intended audience
Demonstrate a high degree of professionalism, initiative, discretion, adaptability and independence in supporting the Love Family
Verify the accuracy of invoices, timesheets, credit card charges, etc., and coordinate payment with family office accounting team
Use initiative to handle a wide variety of personal executive support duties, including travel coordination, concierge services, and property management
Update personal calendars and agendas for the family
Other duties assigned as needed.
Back up support for:
Executive Admins
EDUCATION AND EXPERIENCE:
Education:
High School degree or equivalent required
Bachelor’s Degree preferred
Experience Demonstrates:
Ability to multitask, follow through, and learn new skills, systems, and software easily
Understands how to provide computer, software, and device support in proactive manner
Familiar with multiple software programs (PC and Mac basic Microsoft Office plus Access, Publisher, Web-based programs such as DocuSign, Teams, WebEx, Zoom)
Knowledge of basic Photoshop, design, and editing experience considered (a plus)
Interacts successfully with people at all levels and types
Personal care experience (a plus)
SKILLS AND PHYSICAL DEMANDS:
Skills:
Hard Skills: Proficient in using Office 365 products
Soft Skills: Strong people skills; able to maintain professionalism and discretion; conscientious, dependable, detail oriented and self-motivated; trustworthy and highly ethical; strong oral and written communication skills; treats information with confidentiality; advanced organizational skills; knowledge of proper business etiquette; able to prioritize work and organize own time utilizing independent judgment
Typical Physical Demands:
Requires prolonged sitting, some bending and stooping
Occasional lifting up to 25 pounds
Manual dexterity sufficient to operate a computer keyboard and calculator
Requires normal range of hearing and vision
Possible evening/weekend work
Job Function(s): Corporate
Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.
The Love’s Family of Companies includes:
Gemini Motor Transport, one of the industry’s safest trucking fleets.
Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.
Musket, a rapidly growing, Houston-based commodities supplier and trader.
Trillium, a Houston-based alternative fuels expert.
TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.
