Construction Project Accountant

General Financial Responsibilities:

• Organize month-end and year-end closing processes related to AR and AP.
• Oversee the preparation of financial reports and contribute to financial analysis as needed.
• Participate in external audits, providing necessary documentation and explanations.
• Continuously identify opportunities for process improvement and efficiency in AR and AP functions.

AR Responsibilities

• Process and post incoming customer payments accurately and promptly.
• Review and reconcile customer accounts to resolve discrepancies or billing issues.
• Monitor and follow up on outstanding invoices, ensuring timely collections.
• Prepare and send regular statements to customers to facilitate collections.
• Communicate with customers regarding payment status, payment terms, and outstanding balances.
• Collaborate with sales and sales support teams to address customer inquiries or disputes.
• Maintain accurate and up-to-date records of customer transactions and interactions.
• Manage the analysis of accounts receivable data and aging reports.
• Complete daily posting of banking activity in the accounting system and perform daily/weekly/monthly bank reconciliations.
• Maintain and control vendor data within the accounting system, including processing new vendor requests and changes to existing vendors (e.g. new banking information, name/address changes, etc.).
• May be responsible for other projects and responsibilities as assigned.

AP Responsibilities:

• Verify and process incoming vendor invoices, matching them with purchase orders and any relevant receiving documents.
• Ensure proper coding and approval of invoices in accordance with company policy.
• Manage and execute payments to vendors through checks, ACH/Wire, or other approved methods.
• Reconcile vendor statements and resolve discrepancies promptly.
• Preparation of 1099 forms and other relevant tax-related documents.
• Maintain organized and accessible records of vendor transactions and interactions.
• Manage AP process within Loveland accounting systems.
• Ensure timely entry of invoices received via email or standard mail into accounting systems.
• Follow up with internal and external customers to ensure invoices are being reviewed/processed/approved timely.
• Manage the reconciliation process of assigned general ledger accounts.

Background/ Experience:

• Associate's degree and prior construction accounting work experience required.
• 5 years of experience in accounts receivable and accounts payable functions.
• Proficiency in using accounting software, preferably Foundation.
• Excellent analytical and problem-solving skills with attention to detail.
• Effective communication and interpersonal abilities to interact with customers and vendors.
• Strong organizational skills and ability to meet deadlines in a fast-paced environment.
• Comfortable working on-site in our Fairfield, OH location.
• Ability to work 8:00 - 5:00 Monday - Friday, but with a flexible schedule during peak times.

Benefits

·         Medical, Vision, and Dental (30 days after the first of the month)

·         401(k) Employer Match (6 months after DOH)

·         Paid Vacation (2 weeks after 6 months)

·         Sick Pay (1 week after 6 months)

·         Paid Holidays

·         Company Social Events

·         Fun Environment with Opportunities for Advancement

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Job responsibilities can change according to the operational needs of the business. The order in which duties and responsibilities are listed is not significant.