Req ID : 452465
Employee Benefits :
- Fuel Your Growth with Love's - company funded tuition assistance program
- Paid Time Off
- 401(k) – 100% Match up to 5%
- Medical / Dental / Vision Insurance after 30 days
- Hiring Immediately
- Flexible work schedule as needed
BASIC PURPOSE : Provide administrative and clerical support to the Legal Department by assisting with tasks related to contract management, regulatory compliance, corporate governance, legal billing, office organization; also communicate with internal and external stakeholders, coordinate project resources, and ensure the smooth operation of the legal department.
MAJOR RESPONSIBILITIES :
Provide administrative support to the legal team, including scheduling meetings, managing calendars, tracking deadlines, and coordinating travel arrangements.Prepare, review, and organize legal documents, contracts, reports, presentations, and correspondence.Organize and maintain files, records and documentation, both electronic and physical, to ensure timely updates and accessibility.Assist with basic financial tasks, like tracking expenses and processing invoices.Prepare, file, and track deadlines for corporate filings, reports, and applications.Coordinate execution of documents and notarization, as needed.Conduct basic electronic research and gather information, as needed.Liaise with internal departments and external parties, such as clients, vendors, and regulatory agencies.Handle confidential and sensitive information with discretion.Assist legal and licensing team members in the development of project management documents such as project schedules, meeting agendas, project plans, and reports.Assist with special projects and other duties as assigned by members of the Legal Services Department.EDUCATION AND EXPERIENCE :
Education :Associate’s degree required; bachelor’s degree preferred.
Experience :Minimum of two years’ experience as an assistant in a law firm or corporate legal department required.
Public Notary designation (or willingness to pursue this, if requested by Love’s)SKILLS AND PHYSICAL DEMANDS :
Skills and Attributes :Exceptional organizational skills to manage multiple tasks, projects, and deadlines simultaneously, ensuring everything progresses smoothly and efficiently.
Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and ability to learn new software and programs.Ability to work independently and as part of a team.Attention to detail and a high level of accuracy, despite multiple interruptions.Proactive, adaptable, and capable of handling sensitive information with confidentiality and professionalism.Familiarity with legal terminology and procedures.Typical Physical Demands :Requires prolonged stationary positions and some position of self to access under desk storage or low filing drawers
Occasional moving of equipment and / or supplies up to 25 pounds.Continuous operation of office equipment, e.g. computer keyboard, copy machine, printer, and calculatorAbility to perceive sound at normal speaking levels with or without correction, and visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.Occasional evening or weekend work.Requires a valid Oklahoma driver’s license (or the ability to obtain) and access to transportation.To the extent personal vehicle is used for department errands, vehicle must comply with all state requirements (e.g., compulsory insurance coverage, registration, etc.).Job Function(s) : Corporate
Love’s has been fueling customers’ journeys since 1964. Innovation and perseverance continue to lead the way for the family-owned and -operated business headquartered in Oklahoma City with more than 40,000 team members in North America and Europe. The company’s core business is travel stops and convenience stores with more than 630 locations in 42 states. Love’s continues its commitment to offer products and services that provide value for professional drivers, fleets, four-wheel customers, RVers, alternative fuel and wholesale fuel customers. Giving back to communities Love’s serves and maintaining an inclusive and diverse workplace are hallmarks of the company’s award-winning culture.
The Love’s Family of Companies includes :
Gemini Motor Transport, one of the industry’s safest trucking fleets.Speedco and Love’s Truck Care, the largest oil change and preventive maintenance and total truck care network.Musket, a rapidly growing, Houston-based commodities supplier and trader.Trillium, a Houston-based alternative fuels expert.TVC Pro-driver, a commercial driver’s license (CDL) protection subscription service.
