What are the responsibilities and job description for the Accounts Payable Analyst position at Lovisa?
Job Summary :
The Accounts Payable Analyst is responsible for managing and processing all accounts payable activities, ensuring the timely and accurate payment of company bills, vendors, and other financial obligations. This role includes the preparation, review, and reconciliation of financial transactions related to accounts payable, and collaboration with other departments to resolve any issues.
Core Responsibilities :
Process and enter supplier invoices into the accounting system, ensuring compliance with company policies and procedures.
Verify the accuracy of invoices, coding, and receipts.
Reconcile vendor statements and resolve discrepancies.
Monitor and maintain accurate records of payments, ensuring proper classification of expenses.
Handle communication with vendors and internal stakeholders regarding payment inquiries.
Assist with month-end and year-end closing processes by providing necessary accounts payable reports.
Prepare accounts payable reports for management as required.
Assist in the preparation of annual audits and tax filings.
Review and update vendor records in the system for accuracy.
Resolve any issues related to accounts payable and payments, and escalate when necessary.
Required Skills :
BS in Accounting or other related discipline (or studying towards)
2 Years of Accounts Payable experience working in a high-volume, fast-paced environment
Excel – Intermediate to Advanced level
High level of accuracy and attention to detail
Excellent customer service skills
Windows and other Microsoft Office Products
Experience in the use of finance ERP's (Oracle would be advantageous)
Retail accounting experience is desirable
Preferred Skills :
The ability to respond to and prioritize competing and often urgent requests in a calm and efficient manner while also maintaining high work standards and accuracy
Proven ability to plan, organize, and deliver results on time in a fast-paced environment
Proven ability to take initiative, solve problems, and be resourceful
An understanding of accounting principles and best practice finance systems
Excellent oral and written communication
A capacity and desire to support peers in the wider team
Demonstrated understanding of Customer experience and ability to build productive relationships with both internal and external Customers
Proven ability to thrive in a busy, hands-on environment and maintain a positive, can-do attitude
Observe the Human Resource policies of the Company as varied from time to time
Demonstrate effective levels of data analysis skills and process improvement
Administration :
Ensure punctuality and accuracy of all paperwork
Ensure reports are submitted in a timely manner to meet required deadlines
Ensure adherence to company policies and procedures at all times and continually keep abreast of changes to these as they occur
Ensure holiday requirements do not impact company needs and adhere to LOVISA company policy
Contribution to the Group :
Contribute actively to the business's strategic direction
Contributes positively and energetically to group meetings and company events
Provides an example for others to follow
Participates in projects to improve the operation of the division / company
Has a positive can-do attitude at all times, while listening, challenging, and directing
Coachable in all aspects, flexible and proactive in style
Core Lovisa Competencies :
Organizational understanding
Flexibility
Teamwork
Customer service
Negotiation
Initiative
Attention to detail
Problem solving ability
Open and honest communication
Dress Code :
In presenting an image that reflects our brands professionalism, the Support Team will present as follows :
Professional smart casual; business appropriate. Always dress up, don't dress down
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