Executive Assistant to CEO

Job Description

Job Description

Overview :

LIIF is seeking a creative, self-motivated professional who demonstrates a commitment to high-quality work. This individual should excel both independently and collaboratively, be adept at managing multiple priorities, and thrive in a fast-paced, results-oriented team environment. Reporting directly to the Chief Executive Officer (CEO), this role will provide administrative support to the CEO and manage various executive-level tasks.

Executive Assistant Responsibilities :

Manage complex scheduling in a fast-paced environment.

Arrange travel and prepare detailed itineraries.

Prepare and manage expense reports accurately.

Coordinate meetings by preparing agendas, securing space, and ensuring meeting room readiness. Execute event details and follow up as necessary.

Attend meetings to take notes and track action items.

Proactively solve problems as they arise and provide assistance as needed.

The Company :

The Low Income Investment Fund is a non-profit Community Development Financial Institution (CDFI) that mobilizes capital and partners to achieve opportunity, equity and wellbeing for people and communities. LIIF innovates financial solutions to create more equitable outcomes for all by building and preserving affordable homes, quality educational opportunities from early childhood through higher education, health clinics, healthy food retail and community facilities. In this way, LIIF provides a bridge between private capital markets and communities. LIIF’s headquarters is in San Francisco and has offices in Los Angeles, New York, Atlanta, and Washington D.C. More on LIIF can be found at liifund.org.

Other Responsibilities :

Support LIIF’s social justice and equity practices by identifying and using women / minority vendors whenever possible.

Identify ways to streamline company operations and practices for improved productivity and reduced duplication.

Perform other related duties as assigned.

Qualifications :

Superior project management skills.

Ability to work independently in a fast-paced environment, with minimal supervision.

High standard for generating quality work and a positive attitude and demeanor.

Strong interpersonal skills, with the capability of working both independently and collaboratively as part of a team.

Educational and Other Requirements :

Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint; proficiency with Excel and Zoom; and familiarity with databases such as Salesforce and expense management systems like Concur or Expensify.

Experienced administrative and organizational skills; excellent verbal and written communication abilities.

Ability to work under pressure and handle complex logistical arrangements.

The position is demanding and requires excellent attendance, self-motivation, attention to detail, thoroughness, creativity, and a high degree of flexibility.

Minimum of seven to ten years of comparable experience supporting a C-level executive.

Travel is required at least four times each year, for 2-4 days per trip.

Individual must be committed to LIIF’s mission.

Financial services and community development experience is not required but is a plus.

Additional Requirement :

All Low Income Investment Fund (LIIF) employees must be fully vaccinated against COVID-19. In accordance with LIIF's policies, we provide reasonable accommodations, absent undue hardship, to qualified individuals who cannot get vaccinated against COVID-19 because of sincerely held religious or medical reasons. If you believe you need an accommodation from the vaccination mandate required by this policy, please notify our Human Resources Department.

How to Apply :

Please apply with a resume and cover letter via our recruitment portal : Recruitment (adp.com).

Notice to Third-Party Recruitment Agencies :

Please note that the Low Income Investment Fund does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.

In the event a recruiter or agency submits a resume or candidate without an agreement, the Low Income Investment Fund shall explicitly reserve the right to pursue and hire those candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of the Low Income Investment Fund.

We do not accept unsolicited phone calls. Only candidates being considered for a position will be contacted.

Equal Opportunity Employer :

LIIF, an Equal Opportunity Employer (EOE), believes that diversity ensures excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, or national origin. Candidates of diverse backgrounds and with diverse experiences are strongly encouraged to apply for this position.