What are the responsibilities and job description for the Administrative Coordinator position at Lowenstein Sandler?
Description
Who We Are :
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do :
The Administrative Coordinator will provide administrative / offices services support to the Palo Alto office and assist with day-to-day operations of the office. Work hours may be varied and may include overtime.
Essential Job Requirements :
Administrative Responsibilities
- Back-up the Office Administrator as needed and coordinate the operations of the office in the Office Administrator's absence.
- Work closely with the Office Administrator in the planning and execution of office-related initiatives and events involving staff and attorneys, both on / off-site.
- Interpret and implement local level policies and procedures.
- Assist with new hire orientation, as needed.
- Review and update front desk procedures as needed.
- Coordinate and conduct routine team meetings to review the upcoming conference room schedule, forward reminders and follow-up as needed.
- Assist with executing building, firm and / or office policies and procedures.
- Maintain rapport with vendors and clients by arranging continuing contacts; researching and developing new services and methods; setting priorities; and resolving problem situations.
- Assist with managing the security badge system for the entire office, including on-boarding and off-boarding of new employees as required. Monitor security system for door or access alarms, troubleshoot as needed.
Offices Services / Facilities
Skills, Knowledge and Abilities :
Office Location : Palo Alto, California
Schedule : Full-time, Monday - Friday (Hybrid)
Amount of Travel Required : Occasional travel to other LS offices, as needed.
For candidates meeting the requirements, the expected base salary is $60,000 to $70,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers :
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and / or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Salary : $60,000 - $70,000
