What are the responsibilities and job description for the Part-Time Administrative Clerk 1 position at Lower Merion Township?
This is very responsible clerical, administrative and technical administrative work in the Building & Planning Department involving public contact, record keeping and the processing of forms, invoices and documents.
Work involves responsibility for providing clerical and technical support to assigned unit functions. Duties include taking and processing detailed or complex information for applications or requests for service, explaining programs administered by the department to the public, fulfilling technical requirements including processing of invoices related to department contracts and performing related clerical tasks. Assists with the clerical tasks required to implement the Community Development Block Grant program. This position also has the responsibility of making difficult clerical and technical decisions. The work requires that the employee have good knowledge, skill and ability in general office procedures including word processing and spreadsheet development and the administrative procedures for departmental programs and services.
Works under the general supervision of the Building & Planning Department Management and/or Supervisory staff.Carries out moderately complex administrative procedures related to departmental functions, including processing requests for service, contractual and other invoices, applications for permits, certificates or zoning requests or related matters.
Answers a high volume of telephone calls, takes messages, answers basic procedural questions from residents, contractors, design professionals and the general public or directs callers.
Greets and answers all public contacts at the department’s high volume, fast-paced front counter on an as-needed basis. Screens, directs and announces visitors.
Explains technical requirements of programs administered by the department. Determines eligibility for programs and carries out established procedures requiring the use of some judgment. Assists with required documentation for various grant programs managed by the department.
Processes correspondence, information on forms, documents, reports, public records and statistics from copy, rough draft or own compiled information, all within generally established guidelines. Checks for adherence to requirements.
Composes routine and specialized correspondence and documents from notes, verbal instructions or standard text and e-mails.
Prepares purchase orders, change orders, requests for payments and manages other financial files.
Performs a wide range of posting, tabulation and calculating. Maintains complex computerized records and accounts.
Maintains event calendars and calendars or logs of own tasks. Schedules routine and special meetings.
Retrieves plans and applications. Scans plans prior to releasing to property owner. Files applications, plans and documents.
Develops and maintains files and filing systems for managers.
Processes mail as needed.
Performs related work as required.
A high school diploma or the equivalent, supplemented by business courses, plus four years of progressively responsible clerical experience including public contact, or an equivalent combination of education and qualifying experience substituting on a year-for-year basis.
Experience with construction documents, terminology and some ability to read construction plans preferred.
Strong working knowledge of Microsoft Office Word, Excel, Access and Outlook software programs.
Considerable ability in oral communications and good ability in written communications.
Considerable ability to handle diverse and multiple tasks simultaneously.
Considerable ability to work within a fast-paced environment.
Considerable ability to follow oral and written instructions.
Considerable ability to perform administrative procedures.
Considerable ability to learn the operations of the assigned department.
Considerable ability to establish and maintain effective working relationships with supervisors, co-workers and the general public.
Good knowledge of the operations of standard office equipment including a copy machine, fax machine, scanner and calculator.
Good knowledge of general office procedures.
Good knowledge of business English.Ability to maneuver and multi-task in a fast-paced office environment.
Ability to get up from a desk, stand and assist customers at a high volume, fast-paced public counter.
Ability to sit for a minimum of 4 up to 6 hours and move about the building for a minimum of 2 up to 4 hours per workday.
Ability to bend, stoop, squat, reach above shoulder level, kneel, lift, push and pull up to 10% of the workday for filing and other office procedures.
Ability to lift and carry up to 35 pounds up to 20% of the workday for filing and other office procedures.
Ability to use both the right and left hand for firm grasping, repetitive actions and fine manipulation.
Ability to use safety precautions to climb step ladder or step stool to reach files and office equipment in storage area.
Work involves responsibility for providing clerical and technical support to assigned unit functions. Duties include taking and processing detailed or complex information for applications or requests for service, explaining programs administered by the department to the public, fulfilling technical requirements including processing of invoices related to department contracts and performing related clerical tasks. Assists with the clerical tasks required to implement the Community Development Block Grant program. This position also has the responsibility of making difficult clerical and technical decisions. The work requires that the employee have good knowledge, skill and ability in general office procedures including word processing and spreadsheet development and the administrative procedures for departmental programs and services.
Works under the general supervision of the Building & Planning Department Management and/or Supervisory staff.
Answers a high volume of telephone calls, takes messages, answers basic procedural questions from residents, contractors, design professionals and the general public or directs callers.
Greets and answers all public contacts at the department’s high volume, fast-paced front counter on an as-needed basis. Screens, directs and announces visitors.
Explains technical requirements of programs administered by the department. Determines eligibility for programs and carries out established procedures requiring the use of some judgment. Assists with required documentation for various grant programs managed by the department.
Processes correspondence, information on forms, documents, reports, public records and statistics from copy, rough draft or own compiled information, all within generally established guidelines. Checks for adherence to requirements.
Composes routine and specialized correspondence and documents from notes, verbal instructions or standard text and e-mails.
Prepares purchase orders, change orders, requests for payments and manages other financial files.
Performs a wide range of posting, tabulation and calculating. Maintains complex computerized records and accounts.
Maintains event calendars and calendars or logs of own tasks. Schedules routine and special meetings.
Retrieves plans and applications. Scans plans prior to releasing to property owner. Files applications, plans and documents.
Develops and maintains files and filing systems for managers.
Processes mail as needed.
Performs related work as required.
Experience with construction documents, terminology and some ability to read construction plans preferred.
Strong working knowledge of Microsoft Office Word, Excel, Access and Outlook software programs.
Considerable ability in oral communications and good ability in written communications.
Considerable ability to handle diverse and multiple tasks simultaneously.
Considerable ability to work within a fast-paced environment.
Considerable ability to follow oral and written instructions.
Considerable ability to perform administrative procedures.
Considerable ability to learn the operations of the assigned department.
Considerable ability to establish and maintain effective working relationships with supervisors, co-workers and the general public.
Good knowledge of the operations of standard office equipment including a copy machine, fax machine, scanner and calculator.
Good knowledge of general office procedures.
Good knowledge of business English.
Ability to get up from a desk, stand and assist customers at a high volume, fast-paced public counter.
Ability to sit for a minimum of 4 up to 6 hours and move about the building for a minimum of 2 up to 4 hours per workday.
Ability to bend, stoop, squat, reach above shoulder level, kneel, lift, push and pull up to 10% of the workday for filing and other office procedures.
Ability to lift and carry up to 35 pounds up to 20% of the workday for filing and other office procedures.
Ability to use both the right and left hand for firm grasping, repetitive actions and fine manipulation.
Ability to use safety precautions to climb step ladder or step stool to reach files and office equipment in storage area.
Salary : $30
