Lower School Receptionist / Registrar / Administrative Assistant 2025-2026

CHARLOTTE COUNTRY DAY SCHOOL

Position Title:         Lower School Receptionist / Registrar / Administrative Assistant

Department:           Lower School                                                 

Reports to:               Head of Lower School

Months:                     10 ½ Months (August 1st – June 15th)

Schedule:                 Monday – Friday, 7:30AM to 4:00PM   

FLSA:                           Non-Exempt

Mission Statement

Through excellence in education, Charlotte Country Day School develops the potential of each student by fostering intellectual curiosity, principled character, ethical leadership, and a responsibility to serve.

Overview

Charlotte Country Day School (Country Day) is one of the largest independent, co-educational schools in the Charlotte area and one of the 15 largest in the continental United States. Enrollment is very strong, and the school is thriving. Highly regarded for the rigor of its academic program and the breadth of its offerings in the arts, athletics, community service, and leadership, Country Day is noteworthy for a long tradition of positioning itself at the forefront of curricular innovation.

A strong, forward-thinking institution, Country Day offers every child a chance to shine. The school is a diverse, inclusive community with strong academic and co-curricular programs designed for students to learn to think critically, act respectfully, and show sensitivity to the feelings and needs of others. The unique curriculum offered by Country Day prepares and strengthens students for participation in their local and global communities. With its focus on diversity, service, global study, and technology, Country Day has positioned itself as a school of the 21^st century.

Country Day is committed to living as an authentic, inclusive community. Our pursuit of this commitment to community recognizes and affirms the richness brought by difference and discovered through commonality.

Essential Responsibilities include:

• General day-to-day management of front office
• Greet visitors/faculty/students/parents
• Ensure visitors/parents sign in and wear visitor badge
• Answer incoming phone lines, transfer calls to voice mail, and deliver messages to students as needed
• Use computer software to compile, monitor and maintain daily student attendance throughout the school day
• Collect homework assignments for student absences via student advisor
• Update message board system daily with photos, student/faculty birthdays and other pertinent MS information
• Act as point person for Parents’ Association events, activities and initiatives
• Provide administrative support to Lower School Director of Studies, Early Childhood Director, and Director of Educational Resource Programs
• Provide occasional administrative support to Head of Lower School
• Assist LS faculty with administrative items as approved by LS Head
• Coordinate monthly fire drills from September thru May; timing coordinated with LS Head and Administrative Assistant to LS Head
• Maintain office machinery and coordinate service when needed
• Update mailbox and classroom names each school year or as needed
• Other computer tasks as necessary
• Put away mail daily

Registrar Duties

• Maintain student files for grades JK-4th Grade
• Prepare student transcripts upon request
• Post ERB scores in each students’ file
• Compile data from student files when requested
• File Report Cards and Transcripts
• Remove unnecessary paperwork from 4th grade files for Middle School
• Compile all information for outgoing school applications. Keep detailed records of all applications/recommendations mailed

Education, Experience & Skills Desired:

• Excellent verbal and written communication skills
• Proficiency in Microsoft Outlook, Word, Excel, Publisher, Google Drive and PowerPoint
• Willingness to learn new/additional software programs as needed

Salary and Benefits

Charlotte Country Day School is committed to attracting and retaining talented employees through nationally competitive salaries and benefits. Individual salaries are determined by background and experience. Some of the highlights of working at Charlotte Country Day School include:

• Comprehensive benefits package including medical, dental, vision, and retirement plans.
• On-site physical, mental, and financial health and wellness classes.

Application Process

Interested applicants should complete an application and include a resume and list of references with telephone numbers via the Employment Portal at https://www.charlottecountryday.org/employment. Review of materials and initial interviews will begin as applications are received. References will only be contacted for applicants that advance in the process.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at CCDS will be based on merit, qualifications, and abilities. CCDS does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.