What are the responsibilities and job description for the Real Estate Legal Assistant position at Lowndes?
Lowndes is seeking an real estate legal assistant with 2 years of law firm experience to join a busy team of commercial real estate professionals. The legal assistant will perform duties to provide diversified secretarial and clerical support to assigned legal staff, working within the limits of standard or accepted practice.
ESSENTIAL FUNCTIONS:
- Organize and maintain files and records. Open new files, including conflict checks and close existing files following detailed procedure. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information.
- Handle routine research and real estate due diligence, pulling necessary information from related county and state websites.
- Compose, prepare, revise, edit, print, and distribute general correspondence or other documents as directed.
- Update calendars, contact lists and file listings. Schedule meetings and/or conference rooms as requested.
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Knowledge and ability to participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms.
- Answer and direct telephone calls, relaying or responding to messages as required. Build and maintain client relationships. Handle routine inquiries and provide information to attorney for resolution of more complex issues. Assist to resolve routine inquiries from within the firm or from clients when possible.
Candidates should enjoy a teamwork environment, have a professional demeanor, possess excellent communication skills, and be proactive and detail oriented. Excellent computer skills are necessary with proficiency in Microsoft Office Suite. Great benefits and free onsite parking. iManage experience a bonus.
