What are the responsibilities and job description for the Student Accounts Supervisor position at Loyola High School of Los Angeles?
POSITION DESCRIPTION
POSITION TITLE :
Student Accounts Supervisor
DATE : July 2024
DEPARTMENT : Business Office
Salary Range : 65k - $75k
REPORTS TO :
Chief Financial Officer
CLASSIFICATION : Salaried Exempt
WORK SCHEDULE
This position is full-time, twelve (12) months and is scheduled to work Monday - Friday, approximately 40 hours. This position works on campus and has no remote work available.
POSITION SUMMARY
Reporting to the Chief Financial Officer, the Student Account Supervisor will assist the Controller by setting up all new student accounts, preparing GL entries, monitoring outstanding student accounts, and assisting with collections. The Student Account Supervisor will work closely with administrators, parents, vendors, as well as other members of the Business Office team.
ESSENTIAL FUNCTIONS :
Primary duties and responsibilities include but are not limited to the following :
- Set up all new student accounts through FACTS Management, Blackbaud Tuition Management or similar system for the new fiscal year with heavy interface and collaboration with the Admissions and Enrollment Department.
- Work with parents to ensure registration in FACTS Management, Blackbaud Tuition Management or similar system.
- Prepare any miscellaneous general ledger entries pertaining to student billing.
- Monitor all outstanding accounts receivable and report to the CFO and Controller monthly or as often as needed.
- Prepare month-end aging report for CFO and Controller.
- Maintain sub-ledger accounts for extended payment plans and financial aid.
- With the support of the CFO and Controller, direct credit and collections.
- Process tuition statements including preparation, mailing and payment collection.
- Input, maintain and balance student financial aid and scholarship data.
- Process credit card payments, incoming checks, and prepare deposits.
- Cross-train on AP / AR processes, including add / maintain vendor records.
- Order school supplies as needed.
- Assist with the matching and filing of records for accurate retrieval.
- Provide continuity in the department by learning job functions and filling in where needed.
- Prepare account reconciliations as directed.
- Position may perform or assume additional duties as assigned by the CFO and Controller
EDUCATION, SKILLS AND ABILITIES
The candidate should have a college degree with a minimum of two years of experience in a professional setting, or a equivalent combination of education and applicable experience. The position requires a high degree of confidentiality and organization, strong attention to detail, ability to multi-task. The ability to learn and operate computer systems including basic accounting software, database, word processing and spreadsheet programs.
The candidate should have experience in providing superior customer service support by researching and responding promptly to inquiries and be willing and able to communicate frequently with the Controller, CFO, and other Business Office Team members. School experience is a plus.
The ideal candidate will possess the following personality traits : team player, energetic, receptive to new ideas, extremely customer service oriented and comfortable in an educational setting where students to adults are present.
The candidate should have excellent organizational skills and be proficient in : Blackbaud Financial Edge accounting software and FACTS Management (or similar financial and billing program applications); Excel, Microsoft Word and PowerPoint, as well as demonstrate a willingness to learn financial accounting software and other programs as assigned.
PHYSICAL SKILLS & ABILITIES
Position requires ordinary ambulatory skills sufficient to travel between campus locations to pick up and distribute mail and packages; the ability to sit, stand, squat, bend, walk and manipulate (lift, carry, move) light to medium weights of 10 - 50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment.
Salary : $65,000 - $75,000
