What are the responsibilities and job description for the Program Coordinator, Faculty Services, School of Education position at Loyola Marymount University?
Position Specific Accountabilities
Partner with all levels of stakeholders to e nsure professional, accurate, and timely information flow to/from Associate Dean , utilizing a variety of organizational and technolog ical resources. Review and edit all communication s for accuracy. Provide confidential support and guidance to faculty across faculty related processes . (15 %)
Serve as the Associate Dean's point person for faculty recruitment and searches; collaborate with Associate Dean, Human Resources, Provost Office, and SOE Business Services to facilitate timely information and processing of new full- and part-time faculty recruitment, onboarding, and continued support. ( 15 %)
Develop, maintain, and oversee an innovative management system to provide more efficient workflow for Faculty Service operations . Develop and implement system for ease of retrieval of program files and historical records , including but not limited to faculty load agreements, grant and fellowship submissions and awards, faculty conference presentations and publications, and involvement in International, National, State, Local, University, and SOE associations/councils/ boards/ task forces/committees . (10%)
Manage and facilitate all ac tivities related to Faculty Services , including, but not limited to: recruitment, welcome activities and orientations, advisory meetings, retreats, semi-annual meetings, Chair meetings, merit processes, faculty awards, grants and fellowships, institutional research, high profile national conference events out-of-state, and other required events. Manage event communications. Plan events to meet specific program goals/objectives/targets , serving as lead with conferences, scheduling, and catering . Stay abreast of and manage collaborative a ctivities with SOE Dean rel ated to strategic goals. (15 %)
Develop and maintain active, up-to-date electronic resources for faculty to access on the intranet. Organize annual review of SOE Faculty Handbook and Faculty Web Pages. Manage SOE faculty directory, distribution lists, policies and resource pages. (5%)
Serve as a liaison with faculty and Provost Office to facilitate the smooth administration of rank and tenure processes; independently fielding questions; tracking and advising candidates on progress. (5%)
Manage the course evaluation process for SOE faculty each semester, including dissemination and tracking of completion for all part and full-time faculty for all teaching locations throughout California. (5%)
Review the allocation and processing of stipends for Department Chairs and Program Directors, noting changes and discrepancies and partnering with SOE Business Services to adjust. ( 5%)
Review and roll-out annually the SOE committee assignment process, develop and coordinate communications surrounding committee assignments and concerns; continually review and update master inventory of all SOE committee charges , m embership , and end of year report . (5%)
Track and provide timely communication surrounding wide variety of faculty associated budgets for travel, instructional resources, and student worker assistance, ensuring funding is allocated and expended within strict guidelines. (5%)
Manage and balance Associate Dean's calendar with significant scheduling requests and conflicts, handling ongoing adjustments independently based on shifting priorities. Serve as primary contact for scheduling for both internal and external constituents who interact with the Associate Dean . Provide direct support for LMU business services, including but not limited to student worker supervision and timecard approval, p-card purchasing with reconciliation, and travel arrangements. (5%)
Stay current on University and SOE policies, legislation, and trends, particularly those related to full- and part-time faculty policies in higher education . (5 %)
Serve as an ambassador for the Dean's Office , representing LMU, the SOE , and the Associate Dean for Faculty Services within the community , and at professional organizations or associations . S erve on committees as required. (5 %)
Perform other duties as assigned or requested.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of LMU. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
Typically a Bachelor's Degree in Education, Business Administration, Communications, or related field or equivalent experience. A Master's Degree is preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of fundraising principles/ regulations/policy changes.
Minimum five years of progressively responsible experiences in business, college or university administration. Demonstrated knowledge in the areas of higher education faculty development, rank and tenure, and sabbatical processes highly desirable. Familiarity with pressures facing part- and full-time faculty.
Highly developed organizational and administrative skills. Demonstrated ability to manage details within overarching program and organizational goals. Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports incorporating data to inform decision making.
Demonstrated computer competency in data collection, organization, and reporting; demonstrated ability in utilizing technology effectively in streamlining and innovating current processes.
Must be able to lift materials up to 25 pounds and be available for occasional evening and weekend activities and travel.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
University equity has the position budgeted towards entry level of range.
#HERC# #HEJ#
Staff RegularSalary range
$66,600.00 - $86,600.00 Salary commensurate with education and experience. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)Salary : $66,600 - $86,600
