What are the responsibilities and job description for the Research Administration Analyst position at Loyola Marymount University?
The Research Administration Analyst is an integral member of the Office of Research and Sponsored Projects (ORSP) team who assists with pre-award, non-financial activities in a fast-paced, detail-oriented, and deadline-driven environment. The Research Administration Analyst is responsible for supporting the Assistant and Associate Directors and working with faculty members within their defined portfolio of schools / colleges / divisions to assist with pre award non-financial activities.
The position works closely with Assistant / Associate Directors for prompt completion of documents for submission of proposals with pre-award budget development and obtaining institutional approvals. Reporting to the Executive Director of ORSP, the position assists fellow office colleagues in promoting sponsored project activities through informational presentations to the LMU Community.
Duties and Responsibilities
- Prepare sub-recipient commitment forms in the submission stage and subaward documents, upon award for collaborative proposals, monitor the processes through completion of signatures and implementation of agreement.
- Prepare internal documents required for proposal submission, such as PI eligibility forms, cost share, IDC waiver, and annual audit documents.
- Prepare non-financial documents for faculty, such as budget modifications, amendments, and no costs extensions for funded projects.
- Support faculty and Assistant / Associate Directors in proposal submission stage with budget development, budget justifications, and institutional approvals.
- Analyze funded projects and complete quarterly budget-to-actual reports, using financial data from the Post Award Administration and Accounting Office (PAAA). Distribute these summary expenditure reports to ORSP staff, project directors, principal investigators, Assistant / Associate Directors and Corporate and Foundation Relations (CFR) to provide early intervention for project / budget modifications needed to complete proposal objectives and goals.
- In collaboration with Post Award Accounting Administration (PAAA) review burn rate reports for funded projects.
- Maintain ORSP repository of templates and forms for budgets, budget justifications, sub recipient forms, subawards, and internal forms, as well as update and create new ones as needed.
- Continuously develop and maintain a strong working knowledge of the federal / state / private foundations rules and regulations that govern research grants and contracts and stay informed about sponsor terms and conditions for submitting and administering grant awards, as well as existing knowledge and expertise of university policies and procedures to ensure compliance across the divisions, schools, and colleges in research.
- Participates in ORSP workshop and outreach activities, such as department / school / college presentations and trainings.
- Attends and participates in meetings and / or college events related to assigned responsibilities.
- Identify and implement business process improvements in ORSP.
- Performs other duties as assigned ore requested.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision and values of the University. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
For full consideration, applicants should submit the following items : 1) a current and comprehensive resume and 2) cover letter.
HERC# #HEJ#
Staff Regular
Salary range
66,600.00 - $86,600.00 Salary commensurate with education and experience.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)
Salary : $66,600 - $86,600
