What are the responsibilities and job description for the Assistant Director, SSOM Admissions position at Loyola University Chicago?
Position Details
Position Details
Job Title
Assistant Director
Position Number
8150347
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Maywood-Health Sciences Campus
Department Name
STUDENT AFFAIRS
Location Code
STUDENT AFFS-ADMISSIONS (06412B)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
Job Summary:
The Assistant Director of SSOM Admissions will support the Assistant Dean (AD) in developing, implementing, supporting, and evaluating the policies and procedures governing a comprehensive recruitment and admissions process of qualified students to SSOM that reflect our Jesuit Catholic tradition and mission. The Assistant Director will be committed to attracting diverse students with strong backgrounds in academic, service work, and a variety of life experiences. She/he will engage in systematic review and evaluation of all components of the admissions and matriculation process. She/he will assist in the supervision and coordination of admissions unit staff and orchestrate/oversee recruitment and outreach initiatives for SSOM. She/he will manage and update all media components related to SSOM online and in print.
Assistant Director primary responsibilities:
The Assistant Director of SSOM Admissions will support the Assistant Dean (AD) in developing, implementing, supporting, and evaluating the policies and procedures governing a comprehensive recruitment and admissions process of qualified students to SSOM that reflect our Jesuit Catholic tradition and mission. The Assistant Director will be committed to attracting diverse students with strong backgrounds in academic, service work, and a variety of life experiences. She/he will engage in systematic review and evaluation of all components of the admissions and matriculation process. She/he will assist in the supervision and coordination of admissions unit staff and orchestrate/oversee recruitment and outreach initiatives for SSOM. She/he will manage and update all media components related to SSOM online and in print.
Assistant Director primary responsibilities:
- The Assistant Director will participate as a dedicated interview committee member, responsible for interviewing each interview day.
- The Assistant Director will participate as a dedicated member of the Selection and Review committees, reviewing files as needed throughout the interview cycle.
- The Assistant Director will assist in direct supervision of office temporary or office coordinator position within the admissions office.
- The assistant director will be the program liaison with the Diversity, Equity and Inclusion, Student Life, Ministry, and Bioethics departments and the food service vendor on site (Handcut) in collaboration efforts with the Office of Admissions.
- The Assistant director will be the direct liaison between the Office of Admissions and students participating in the Recruitment and Outreach committees each year. This includes arranging tours, having panelists for admissions events, and providing student support for annual recruitment events on-site and offsite.
- Works closely with Assistant Dean (AD) to help manage the admissions committees and the over 200 members of the committees. This includes appointments, training, feedback, data metrics, scheduling, and related workflow. In the event of the AD’s absence, the Assistant Director will perform all necessary duties.
- Works closely with the AD to ensure accreditation standards are met regarding the admissions process, financial aid, matriculation process, and the confidentiality of student records.
- Participates in developing, implementing, and supporting annual recruitment plan throughout the U.S., which includes traveling 1-2 times a month during the recruitment season.
- Communicates all changes and updates to IT infrastructure to communications team and ensures proper implementation/functionality.
- Assistant Director will assist the AD in managing the departmental budget of the office of admissions.
- Assistant Director will serve as ex-officio member and assist AD in running the Executive Admissions Committee meetings.
- Assistant Director will work with AD to manage information sent to and published by the AAMC including MSAR and other school specific policies/information.
- Assistant Director will work with AD to develop and implement the annual recruitment strategy for each admissions cycle, as well as evaluate and track outcomes for analysis of effectiveness.
- Assistant Director will work with AD to execute Maroon and Gold requests for counseling. Perform other duties as assigned.
Minimum Education and/or Work Experience
Degree in related field and three-five years of experience in higher education research administration activities, or equivalent combination of education and experience.
Qualifications
- Medical school work experience and financial aid experience is highly desirable.
- Minimum two years experience in medical school admissions.
- Must possess excellent communication and presentation skills.
- Ability to articulate the mission of the University , and the ability to manage multiple tasks in a professional setting.
- A strong work ethic and desire to engage with students from diverse backgrounds.
Certificates/Credentials/Licenses
Bachelor’s degree in relevant discipline plus minimum of 2 years of progressively responsible admissions or higher education experience in a medical school environment.
Computer Skills
Proficiency with MS Office Suite, Internet and email applications.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
None
Working Conditions
None
Open Date
Close Date
Position Maximum Salary or Hourly Rate
$78,000/ann
Position Minimum Salary or Hourly Rate
$72,000/ann
Special Instructions to Applicants
About Loyola University Chicago
Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Quick Link for Posting
https://www.careers.luc.edu/postings/30368
Salary : $72,000 - $78,000
