What are the responsibilities and job description for the DME & CME Coordinator position at Loyola University Chicago?
Position Details
Position Details
Job Title
PROGRAM COORDINATOR
Position Number
8150191
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Maywood-Health Sciences Campus
Department Name
DEPT OF MEDICAL EDUCATION
Location Code
CONTINUING MEDICAL EDUCATION (06415A)
Is this split and/or fully grant funded?
Yes
Duties and Responsibilities
Key Responsibilities:
- Provide comprehensive administrative support to the Chair of DME and Director of CME, including meeting coordination, communication, and project management.
- Manage scheduling, correspondence, and documentation for DME meetings and initiatives.
- Support DME and CME leadership in achieving strategic goals, maintaining compliance with Accreditation Council for Continuing Medical Education (ACCME) standards.
Operational & Procedural Support: (25% = 15% DME, 10% CME)
- Maintain DME website and faculty files; assist with academic appointments per Committee on Academic Rank and Tenure (CART) guidelines.
- Track faculty activity in the Faculty Information System (FIS) and support reporting on initiatives in faculty development, curriculum, research, and service.
- Assist DME faculty with educational research and manage research databases (e.g., REDCap, SPSS).
- Ensure CME programs comply with ACCME and institutional policies; support accreditation reporting and site visits.
Event & Course Management: (40% = 20% DME, 20% CME)
- Plan and execute DME faculty development workshops and CME-accredited courses.
- Coordinate logistics including venues, materials, agendas, communications, surveys, and post-event analytics.
- Advise faculty and external partners on CME compliance, budgeting, and course implementation.
Financial Administration: (15% = 10% DME, 5% CME)
- Prepare and reconcile DME financial documents and ProCard purchases.
- Assist in budget planning and expense troubleshooting for both DME and CME programs.
Technology & Innovation: (20% = 15% DME, 5% CME)
- Support online platforms, streaming, video editing, and learning management systems (e.g., CME Tracker, PARS).
- Manage technology for electives, journal clubs, and mentoring programs; maintain CME and DME social media accounts.
- Provide technical support and act as liaison for platform-related issues.
- Supported promotional outreach and managed social media presence for CME and DME initiatives.
Performs other duties as assigned.
Minimum Education and/or Work Experience
Bachelor’s Degree in related field and at least two to three years of related experience preferred. Additional education or experience may be required by department program.
Qualifications
Education Requirements:Bachelor’s Degree from an Accredited Degree Program.
Required: At least 2-4 years’ experience in higher education. Excellent communication, strong interpersonal skills, detail-oriented with an ability to multi-task, and document editing skills.
Strongly Preferred: The 2-4 years of higher education experience come in the form of Medical Education related to Administration, Educational Technology, Learning Management Systems and Program Coordination.
Preferred: Experience in continuing education, ACCME Accreditation Standards, and CME Tracker Learning Management Procedures.
Certificates/Credentials/Licenses
N/A
Computer Skills
- Must be proficient in the use of common office software (including MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe Acrobat, an internet browser),
- Quickly learn how to use specialized university systems, procedures, and forms needed for the job (e.g. purchase requisitions and other applications as needed).
- Working knowledge of Sakai, Zoom and Panopto is preferred as is routine database maintenance skills for learning management systems.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
None
Working Conditions
None
Open Date
04/03/2025
Close Date
Position Maximum Salary or Hourly Rate
$58,710/ann
Position Minimum Salary or Hourly Rate
$55,000/ann
Special Instructions to Applicants
About Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting
https://www.careers.luc.edu/postings/32593
Salary : $55,000 - $58,710
