Events Coordinator, School of Music & Theatre Professions

Loyola University’s music and theater programs have served as the face, identity, and creative heart of our campus for more than 100 years. This crucial role lies at the heart of Loyola’s School of Music & Theatre Professions, not only to serve the curricular production needs of all degrees school-wide but to reach the greater New Orleans and national community spaces with the excellence of our artistic endeavors. 

The School
Loyola’s School of Music & Theatre Professions is an academic community made up of artists, scholars, practitioners and students who believe in the transformative power of the arts and who are dedicated to the education of the whole person in the Ignatian tradition. The School houses all of our classical / jazz / commercial music performance, music education, music therapy, music industry, and theatre degrees.

The University
Loyola University New Orleans is a Jesuit Catholic University that educates diverse leaders dedicated to justice, compassion, service, and academic excellence. Consistent with our mission, we welcome candidates who strongly commit to fostering inclusion and equity in a culturally diverse environment. Loyola University New Orleans is located in beautiful uptown New Orleans on Historic St. Charles Avenue across from Audubon Park.A successful candidate has the experience and vision to bring concerts, plays, musicals, receptions, and more to life in exciting and innovative ways. 

• Event planning, production, and management for internal and external SMTP events (Concerts on/off campus, recruitment events, donor events, etc.).
• Create promotional materials for internal and external-facing SMTP events (Social media, monitor graphics, concert programs, etc.) .
• Maintenance of advertising spaces: Loyola Presents website, SMTP newsletter, community partner spaces, and additional physical/print/digital spaces .
• Manage Ticketing & Box Office o Schedule, coordinate, and train student workers for all events, both open to the public and ticketed. o Work with ticketing platform to process and track revenue, issue refunds, and maintain petty cash .
• Assist with welcoming tours, clinics, and recruitment events as needed.

Eligible candidates will demonstrate the following: -

• Degree: Bachelor's degree (preferred: Hospitality, Event Management/Business) 
• Minimum 3 years of experience demonstrated track record of organizing and managing events of various sizes and types (corporate, private, high-touch clientele, or nonprofit) as well as experience in administrative/clerical support and experience working in a professional office environment. 
• Project Management Skills: Ability to manage timelines, budgets, and multiple projects simultaneously. 
• Creative Vision: Ability to work with SMTP Director and campus stakeholders to conceptualize event themes, designs, and layouts to align with goals and branding.
• Tech & Visual Design Skills: Understanding of the Adobe Creative Suite (specifically InDesign), Canvas, and other basic marketing tools for event purposes. 
• Understanding of concert programming needs across all genres such as classical, jazz, commercial, etc.
• Problem-Solving Abilities and Self-Sufficiency: Ability to take initiative, work independently, understand university culture, and has a strong aptitude for handling unexpected challenges or emergencies with professionalism.
• Attention to Detail: Exceptional organizational skills to manage all event components seamlessly, eye for copy-editing and other detail precision.
•  Vendor and Stakeholder Management: Experience in sourcing, negotiating, and coordinating with vendors, sponsors, and key stakeholders.
• Interpersonal and Communication Skills: Effective written and verbal communication, as this position works closely with visiting artists, educational partners, Loyola faculty and staff,, and will manage student workers.

Physical Requirements:
Ability to perform essential duties with or without reasonable accommodations

Please attach a resume and cover letter indicating interest and relevant experience. Electronic applications as a single/combined PDF attachment will only be accepted). Please indicate, “SMTP Events Coordinator” in application documents and/or subject line.