What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Loyola University?
Position Details
Position Details
Job Title
ADMINISTRATIVE ASSISTANT
Position Number
8102062
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Non-Exempt
Campus
Rogers Park-Lake Shore Campus
Department Name
BIOLOGY
Location Code
BIOLOGY (02112A)
Is this split and / or fully grant funded?
Duties and Responsibilities
The Administrative Assistant works with the Department Chair and the Office Manager to support all aspects of the educational mission of the Department of Biology. The primary role of the Administrative Assistant is to provide direct support to undergraduate Biology majors and graduate students in the Biology MS program. The Administrative Assistant fields inquiries from these undergraduate and graduate students, works to provide solutions, and directs students to faculty and other resources as needed. The Administrative Assistant supports the course registration process for undergraduate Biology majors and graduate students in the Biology MS program and for select non-credit and summer programs. The Administrative Assistant also assists the MS Graduate Program Director with management of applications, admission, and registration for students in the MS program. Attention to detail, strong organizational skills, superior communication and listening skills, and the ability to work as part of a team are important to be successful in this position. In all tasks the Administrative Assistant works to ensure that departmental mission, values, guidelines, policies and procedures are implemented and maintained. Specific Responsibilities of the Administrative Assistant include : Enrollment Management Operations
- Manage student requests to be enrolled in courses
- Regularly assist academic deans and college advisors with registration process issues
- Distribute and advise students on the completion of department registration forms
- Maintain and archive important documents such as registration permission forms
- Disseminate course requirements to students as needed when registering
- Maintain relationships with the undergraduate advising office
- Connect students seeking research opportunities with faculty members with whom their research interests aligned through the undergraduate research application web page Data Management and Analysis
- Maintain databases of department majors and minors
- Distribute information to department majors and minors as needed
- Run reports on enrollment numbers as needed to forecast need for courses and sections in upcoming semesters
- Review lists of graduating students to determine eligibility for department awards
- Provide faculty with student transcripts as needed for advising purposes
- Initiate student course evaluation process through LOCUS
Coordinating with the MS Graduate Program Director
General Administrative Responsibilities
Minimum Education and / or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
Qualifications
Certificates / Credentials / Licenses
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Computer Skills
Supervisory Responsibilities
Required operation of university owned vehicles
Does this position require direct animal or patient contact?
Physical Demands
Lifting
Working Conditions
None
Open Date
10 / 31 / 2024
Close Date
Position Maximum Salary or Hourly Rate
25.00 / hr
Position Minimum Salary or Hourly Rate
21.00 / hr
Special Instructions to Applicants
About Loyola University Chicago
Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola's professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate / professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation's largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Loyola does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, religion, sex, age, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military / veteran status, or any other characteristic protected by applicable law. Please see the University's entire Nondiscrimination Policy contained in The Comprehensive Policy, available at https : / / www.luc.edu / equity / policyprocedure / universitynondiscriminationpolicy / .
Quick Link for Posting
https : / / www.careers.luc.edu / postings / 29624
Salary : $21
