Coordinator of Academic Area

Position Summary/Responsibilities:

JOB DESCRIPTION

The Office of the Vice Chancellor for Research Administration supports the university community with pre-award and post-award oversight and research concept/proposal development assistance. The Office also collects and maintains data necessary to prepare applications and proposals for individual research, as well as thematic research focus areas. The Coordinator will function as the internal building manager for the BRI and be the liaison with the external building manager and maintenance team. Additionally, the incumbent will assist the Directors within the Office of Research Administration with the overall management of the department by providing administrative services and support. The Coordinator will be responsible for handling confidential and time-sensitive material. Compliance with University policies, other medical school departments, University Administration and affiliated institutions is required.

The work hours are generally Monday through Friday from 8:00AM to 4:30PM. Additional hours may be required (exact hours should be modified as appropriate). ** Lunch/breaks are dictated by workflow.

**Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur to assure that customer satisfaction is met at all times.

Regular attendance is required to perform the functions of this position.

Essential Functions:

50% Building Management:

Manage maintenance requests and submit work orders

Place orders for liquid nitrogen for laboratories

Manage RRS requests for paper towels/soap/extra waste disposal, etc.

Oversee general housekeeping; communicate issues with staff

Allow/deny access to the BRI parking lot

Liaison between external building manager and Office of Research Administration

Manage card access to BRI; submit requests for card access changes

Work closely with facilities director to provide oversight of key control

Manage ASTRA scheduling for the BRI and process paperwork for the use of the atrium located on the ground floor

Update BRI directory and manage boards throughout the building

Ensure operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories

45% Administrative Support:

Perform data entry as needed in Cayuse, InfoReady, and other platforms for Office for Sponsored Programs team

Provide assistance as needed to Technology Transfer team (CDA’s, MTA’s, Inter-institutional agreements, licensing agreements)

General administrative support, such as copying, filing, scanning, making phone calls, scheduling appointments for departmental directors

Greet and assist visitors to the office

Prepare requisitions for office supplies

Receive and distribute office supplies

Receive, sort, and distribute mail

Organize travel arrangements, prior approval and travel expense vouchers

Assist with events (prior approval, order food, event setup)

5% Marginal Functions:

Other duties as assigned by the Director of Operations and the Executive Director for the Office for Sponsored Programs.

Minimum Qualifications:The applicant must meet the following:

· Associate’s Degree from an accredited university or college in Business Administration or a related field with five (5) years of professional experience.

· Knowledge of Microsoft Word, Excel, and PowerPoint.

Preferred Qualifications:

· Bachelor’s Degree from an accredited university or college in Business Administration or a related field.

· Knowledge of PeopleSoft and Cayuse applications.

Additional Position Information:

PSN/PER Number: PSN 00058869/PER 25-01-0054/ ATS 5508

Salary Range: $35,000 - $50,000

Primary Location: Shreveport, LA (on-site position)

About the Department/School:

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

· Salary is commensurate with experience and training

· Generous Health, Dental, and Vision Insurance

· Life Insurance

· Long-Term Disability Insurance

· Accidental Death & Dismemberment Insurance

· Flexible Spending Account

· Optional Retirement Plans

§ LSU Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To Apply:
Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information, and upload your resume/CV. If you need assistance applying electronically, please telephone 318-675-5589.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

Job Type: Full-time

Pay: $35,000.00 - $50,000.00 per year

Schedule:

• Monday to Friday

Ability to Commute:

• Shreveport, LA 71103 (Required)

Ability to Relocate:

• Shreveport, LA 71103: Relocate before starting work (Required)

Work Location: In person

Salary : $35,000 - $50,000