ADMINISTRATIVE ASSISTANT III

Senior Administrative Assistant, Lv 3

ADMINISTRATIVE ASSISTANT III

TORP 3035

ABOUT US:

Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world.   LTSI connects the right opportunities to the right people.  With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical services. Our goal is to provide the highest quality of professionals in the industry.

LTSI’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are the employee-driven company.  We strive for excellence every day, which is what sets us apart from all the other government contractors. Our strong work ethic, sense of urgency and commitment to going above and beyond for our clients is what we value most!  

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE:  ADMINISTRATIVE ASSISTANT III

ORGANIZATION:             

                                             NIH

                                             National Cancer Institute

                                             NCI Shady Grove Campus

                                             9609 Medical Center Drive

                                             Rockville, MD 20850

POSITION INFORMATION:  Full-Time position will independently provide support services to satisfy the overall operational objectives of the National Cancer Institute.  The primary objective is to provide services and deliverables through performance of support services.  Operational hours are 8:00 am – 4:30 pm.  Work will be performed up to 40 hours per week during normal business hours, Monday-Friday, excluding Federal holidays.

SCOPE: 

• Work closely with Program Directors on gathering logistical information for meeting, conferences, and/or workshops.
• Collaborate with other DCB meeting coordinators to ensure all meeting/conference/workshop requests and needs of the program are met.
• Effectively communicate with the meeting contractor with securing quotes for services within established deadlines.
• Work with meeting contractor on securing lodging for participants.
• Coordinate with CBIIT Events Management Staff on websites and registrations as requested by Program Director.
• Reserve conference space for meetings, workshops and/or conferences in NIH or outside of NIH.
• Prepare and/or distribute meeting materials (agenda, name badges, tent cards, participants list, etc).
• Maintain budget of meeting with current costs; communicate budget updates regularly to the DCB ARC and DCB Deputy Director.
• Request weekly updates from meeting contractor and provide updates to PD, DCB Deputy Director, Chief of Staff.
• Work with the DCB Communications Team on broadcasting meeting information throughout NIH.
• Efficiently work with DCB ARC for any required administrative approvals (including Attachment A’s).
• Update DCB Calendar and Event Planning System with meeting information by internal deadlines.
• Prepare and execute travel arrangements for non-NIH affiliates and other Federal Government travel by preparing travel authorizations and vouchers.
• Provide day of event meeting support either in-person or virtual as requested by the Program Director.
• Provide other administrative support as requested such as assistance in scheduling meetings.

QUALIFICATIONS:

• College degree OR
• High School Diploma or GED and four (4) years of related work experience
• Ability to perform more complex administrative tasks
• Ability to support senior level staff
• Possess advanced computer skills
• Ability to perform a variety of administrative functions

POSITION TIMING:  Immediate hire upon completion of all background and security checks

BENEFITS:  Health, Dental and Vision, 401(k), Vacation, Sick Leave, and 11 Paid Federal Holidays including:

• New Year’s Day
• Birthday of Martin Luther King Jr
• Presidents Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day

This is an overview of the position.  For a complete Job Description, please send a request to dana@laredotechnical.com.

Laredo Technical Services, Inc. (LTSi) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or status as a veteran in accordance with applicable federal laws.  LTSi also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working.  This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  LTSi is an Equal Opportunity/Affirmative Action Employer.

Salary : $25 - $28