Catholic Program Coordinator Eielson Air Force Base, Alaska

Description

CHAPEL SUPPORT SERVICES FOR

CATHOLIC PROGRAM COORDINATOR

EIELSON AIR FORCE BASE, ALASKA

ABOUT US:

Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world.   LTSI connects the right opportunities to the right people.  With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical services. Our goal is to provide the highest quality of professionals in the industry.

LTSI’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are the employee-driven company.  We strive for excellence every day, which is what sets us apart from all the other government contractors. Our strong work ethic, sense of urgency and commitment to going above and beyond for our clients is what we value most!  

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE:   Catholic Program Coordinator

GOVERNMENT AGENCY & LOCATION: 

Chapel Support Services

Eielson Air Force Base, Alaska

POSITION INFORMATION:  Now hiring 1 of each:  Protestant Program Coordinator and a Catholic Program Coordinator. The Program Coordinators will coordinate and provide faith-based ministry programs in close coordination with the Lead Faith Group Chaplains. Services include providing community-wide faith programs and supporting specific ministry needs that the Eielson Ministry Team and volunteers cannot provide. All programs will be sponsored by the Eielson Chapel with a focus on spiritually based experiences designed to exercise one’s faith in the community. The coordinators will articulate and develop promotional campaigns and activities and maintain records of supplies, materials and attendance (to include volunteers).

Coordinator shall be required to be present for the following:

Approximately 20 hours per week performing the duties specified.

The core work hours are four (4) hours on site during normal office hours over a period of three (3) days each week and 8 flex hours for weekends and events that fall outside normal duty hours for a total of 20 hours.  Hours may be reduced or shifted when religious education classes are not in session or when religious education events (e.g. VBS or equivalent program) are taking place.

Certain seasons of the year may require more hours but shall not exceed 5 additional hours per week.

Hours of Operation. Eielson AFB Chapel workdays are Monday through Friday except US Federal Holidays and family days, per Pacific Air Command Air Force (PACAF) Family Day Program Calendar. Hours of operation for Chapel staff are from 0730 to 1630 Monday through Friday.

RESPONSIBILITIES: 

• Maintain active participation and attendance in the Eielson Chapel Catholic worship and religious program (registered in the Our Lady of the Snow Catholic Community).
• Be responsible to develop and maintain the Eielson AFB Chapel Catholic religious education and worship program to include, but not limited to religious education for all ages, Holy Days and special liturgies, Vacation Bible School, lay-led Bible studies and small groups, children’s holiday programs and other special events as deemed necessary by the Catholic Chaplain.
• Oversees all Catholic volunteer programs (example: teachers, lectors, fellowship, Altar Servers, etc.) to include recruitment and training, maintaining Catholic Parish Advisory Council (CPAC) minutes, and worship service support.
• Assist the Catholic Chaplain in developing the following in regards to Catholic programs as appropriate: annual calendar of events, Chapel Tithes and Offerings Fund (CTOF) Budget, Appropriated Fund (APF) budget, and core volunteer training requirements. The Coordinator shall submit to the Catholic Chaplain a proposed annual Catholic program calendar and budget for approval.
• Assist the Catholic Chaplain in completing requested letters for various sacramental needs, to include but not limited to sponsorship letters, marriage records, baptismal records, Confirmation records, First Communion records, and notification letters to civilian churches.
• Propose effective advertisements of Catholic programs and events to the Catholic Chaplain and implement the advertisements upon approval by the Wing Chaplain.
• Coordinate and ensure that all purchase requests for Catholic programs are properly completed and submitted in a timely manner.
• Attend all requested meetings to report on Catholic program activities, events, and budget updates to include but not limited to the CPAC meetings and Chapel Staff meetings.
• Coordinate with the Catholic Chaplain and chapel volunteers to create effective Catholic Community and religious education programs for the Eielson AFB Catholic community.
• Provide recommendations for annual volunteer recognition to the Catholic Chaplain.

Specific Responsibilities – Coordinator shall:

• Plan, direct, and teach or provide volunteer teachers for appropriate Catholic Faith Formation programs to include classes at the Eielson AFB Chapel at the date and time deemed necessary by the Catholic Chaplain with Wing Chaplain approval.
• Collaborate with the AMS, local dioceses and parishes to establish goals and objectives for Catholic Religious Education programs or to develop ways to encourage program participation.
• Plan, supervise, execute and ensure the availability of text and materials for the Catholic worship and faith formation programs, to include but not limited to, Religious Education grades Kindergarten (K) through twelve (12), Rite of Christian Initiation of Adults (RCIA)/Rite of Christian Initiation of Children (RCIC), First Reconciliation class/retreat and rite, First Holy Communion classes/retreat and rite, Catholic Youth Group retreat, Children’s All Saint’s Day Celebration, Children’s Christmas Pageant, and other AMS approved activities as deemed necessary by the Catholic Chaplain.
• Select and purchase Catholic worship service and religious education supplies, equipment, and authorized curricula approved by AMS, in accordance with CTOF and APF Air Force Instructions (AFIs), Department of Air Force Instructions (DAFIs), Department of Air Force Manuals (DAFMANs), local Operating Instructions (OIs) and chapel policies. Any purchases made prior to approval are unauthorized.
• Ensure execution and electronic tracking of the approved budget.
• Provide and maintain an adequate level of worship supplies and inventory of consumable religious education materials, Catholic resources, and equipment. A quarterly report shall be submitted to the Catholic Chaplain or designee.
• Coordinate with the Catholic Chaplain on a weekly basis to facilitate Catholic worship and religious education programs and events.
• Assist the Catholic Chaplain or designee with all Catholic baptism and dedication
• preparations.
• Schedule and facilitate Baptism Preparation class, to include those requesting Baptism of children and for those requesting to be Godparents.
• Draft certificates for baptisms and dedications.
• Ensure facility request for Catholic programs, occurring in Chaplain Corps facilities and in other base facilities, are filled out and submitted to the Chaplain Corps staff to be processed in a timely manner.
• Be accountable for security and cleanliness of all facilities utilized in conjunction with their programs. The Coordinator is responsible for opening, restoring to its neutral setting, cleaning, and securing any chapel facilities used for Catholic programs and events.
• Ensure that background check qualified, adult supervision and leadership volunteers are present at least 30 minutes prior to scheduled start times of all Catholic activities and will remain present until the last participant under the age of 18 has departed.
• Ensure compliance with rules/laws in regard to use of any copyrighted materials.
• Prepares weekly worship service bulletins and religious education announcements.
• Prepare memoranda and professional correspondence pertinent to Catholic community requirements.
• Provide copies of all filled paperwork to individuals who received the sacrament, as well as an explanation of how to receive an official certificate from the AMS.
• Record attendance at all Catholic programs and events and report numbers to the Catholic Chaplain within 2 days of an event’s conclusion.
• Maintain electronic attendance records: names, dates, and rosters of all participants and volunteers for the review of the Catholic Chaplain.
• Maintain a current roster of active AMS approved Extraordinary Ministers of Holy Communion or Eucharist volunteers. Ensure the records are updated with the AMS.
• Maintain a continuity file for Catholic programs; submits after-action reports electronically to the Catholic Chaplain for all Catholic programs within 5 calendar days following the close of each event outside of faith formation classes.
• Maintain a professional attitude and environment to include hygiene and appearance.
• The Coordinator may be required to attend and/or participate in Chaplain Corps conferences or training. Travel for such events, if required, will be funded by APF, contingent upon availability of funds and approval by the Wing Chaplain.

QUALIFICATIONS:

• Possess a high school diploma or equivalent.
• Possess a minimum of one (1) year of Catholic Religious Education Coordinator or teacher experience or two (2) years of experience as a volunteer in Catholic ministries. Demonstrated with resume of individual performing services and a letter of recommendation from former employers or leaders of churches in which volunteer services in Catholic ministries were provided.
• Possess (or willing to obtain within six (6) months at coordinator’s expense) a valid Catechist certificate issued by the Archdiocese of Military Services (AMS).
• Remain in good standing with the Roman Catholic Church and have received Sacraments of Confirmation in the Catholic faith. Demonstrated with a letter from applicant’s current pastor or immediate previous pastor.
• Demonstrate a knowledge of and commitment to the Catholic faith and practice as articulated by the AMS.
• Be knowledgeable about and able to teach and assist in the selection process of Catholic religious education curricula, in accordance with AMS, to include familiarity with mission, theology, Biblical interpretation, methodology, age-level appropriateness, scope and sequence, and visual appeal.
• Be certified (or willing to complete certification, at coordinator’s expense, within 90 days of beginning contract) in adult and child Cardiopulmonary Resuscitation (CPR) and use of Automated External Defibrillator (AED) device
• Be fluent in reading, writing, and speaking English in order to perform all responsibilities outlined within the PWS.

• Skills:
• Interpersonal: Must possess the ability to constructively work well with others in a pluralistic/multi-faith environment.
• Professional: Must be able to efficiently organize and manage diverse program elements.
• Must maintain professional standards of conduct and public decorum, including but not limited to dress, grooming, and appearance.
• Communication: Must be able to clearly communicate, verbally and in writing, the needs and goals of the Catholic Community to chapel staff, volunteers, program participants, and customers.
• Computer: Must have a working knowledge of computers in order to perform all administrative tasks and be familiar with Microsoft Office products.
• Budget: Must understand the basics of planning, developing, and executing a budget.

POSITION TIMING: Immediate hire upon Contract Award and completion of all background and security investigations.

BENEFITS:  Health, Dental, and Vision, 401(k), Vacation, Sick Leave, and 11 Paid Federal Holidays including:

• New Year’s Day
• Martin Luther King, Jr. Day
• Presidents Birthday
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day

This is an overview of the position.  For a complete Job Description, please send a request to dana@laredotechnical.com.

Laredo Technical Services, Inc. (LTSi) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or status as a veteran in accordance with applicable federal laws.  LTSi also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working.  This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  LTSi is an Equal Opportunity and Affirmative Action Employer.

Qualifications