Senior Level Executive Support

Senior Level Executive Support

SENIOR LEVEL EXECUTIVE SUPPORT

F-35 JOINT PROGRAM OFFICE

ABOUT US:

Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world.   LTSI connects the right opportunities to the right people.  With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical Services. Our goal is to provide the highest quality professionals in the industry.

LTSI’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are an employee-driven company.  We strive for excellence every day, which is what sets us apart from all the other government contractors. Our strong work ethic, sense of urgency and commitment to going above and beyond for our clients is what we value most!  

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE:  Senior Level Executive Support

GOVERNMENT AGENCY & LOCATION: 

                                                                           F-35 JOINT PROGRAM OFFICE

                                                                           NAVAIR

                                                                           200 12th St S

                                                                           Arlington , VA 22202

POSITION TIMING: Immediate hire upon Contract Award and completion of all background and security investigations.  Candidates must be willing to sign a Letter of Intent for submission with their resume.

POSITION INFORMATION: This position will provide specialized Executive Level Administrative Support to perform a full range of support functions to support the F-35 JPO’s most senior leadership.

Personnel will interact with General Officers, Senior Executive Service (or equivalent) and industry executives regarding a myriad of matters.  As such, the candidate shall be familiar with military customs and courtesies, have strong oral and written communication skills, have experience with supporting headquarters personnel, and understand the Department of Defense processes.

QUALIFICATIONS

• Must have a current Top Secret Security Clearance.
• Must have, at a minimum, an Associate’s degree.
• Five (5) years of experience working in DoD Headquarters.
• It is highly desirable that the individual fulfilling this role have ten (10) years or experience working in DoD Headquarters. (“DoD Headquarters” are defined as an organization’s central office under the authority, direction, and control of a General Officer/Flag Officer or member of the Senior Executive Service.)
• Must have good communications skills and be prepared to work in a fast-paced environment supporting the most senior leaders in the F-35 JPO.
• Must be able to work independently.

TASKS AND RESPONSIBILITIES:

• Calendar Management. The Candidate shall complete the following functions daily, or as directed by the COR or Technical Point of Contact (TPOC) within each supported office:
• Coordinate and schedule daily, short-term, and long-term schedules utilizing Microsoft Outlook. Compose calendars, schedules, itineraries, and arrangements.
• Maintain adherence to calendars, schedules, and actions to maximize use of time.
• Ensure schedules are up-to-date and resolve conflicting appointments.
• Provide read-ahead binder(s)
• Plan, Coordinate, and Organize Events. The candidate shall secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency. Submit all presentations in the requested format by supported staff within the prescribed time.
• Field Calls and Visitors. The candidate shall respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested Government staff. Plan and coordinate conference and office visits with distinguished visitors to the F-35 JPO.
• Staff & Administer Documents. Prepare and develop correspondence, reports, memorandums, presentations, ready- to-send emails, and other forms of communication for distribution across the organization.
• Review correspondence requiring the Senior Executive Leader’s (or designee’s) signature for correctness, conformance to procedural and regulatory instructions, and perform quality checks for grammar, typographical errors, and necessary attachments. Properly monitor and track correspondence as required to ensure that all assigned suspense requirements are met.
• Perform quality control reviews of reports and documents, ensuring high quality correspondence.
• Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants.
• Maintain assigned files and record systems in accordance to approved guidelines.
• Maintain and track daily work schedule and responsibilities for headquarters leadership (General Officers and/or Senior Executives).
• The candidate should have functional experience with the Defense Travel System (DTS) and immediate ability to complete tasks needed in the system. Assist with the management of the DTS for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers. The candidate shall assist Government travelers in completing travel requests.
• Approval of orders and vouchers will be completed by the Government.
• The candidate shall be proficient in the commercially available, (Commercial off the Shelf (COTS)) Task Management Tool (TMT) upon which the JPO Task Management System Enterprise Task Management Software Solution (ETMS2), is based. Manage the organization’s ETMS2 using the format outlined in the organization’s operating instructions and ETMS2 training and instructions. Decision authority for any ETMS2 tasks will remain with the Government.
• Manage the organizations workflow mailbox and ETMS2 for issues and taskings and assign tasks to the appropriate JPO organizations for coordination.
• Provide weekly emails to all stakeholders on the first government business day of each week for all tasks due the current week.
• Prepare status slides for use during staff meetings by the close of business (COB) every week on the last government business day of the week. (Specific day of delivery may be altered on an exception basis with written approval of the COR.) Decision authority for any workflow mailbox and ETMS2 tasks will remain with the Government.
• Check ETMS2 for new tasks daily and ensure new tasks are properly and timely assigned the same day, or within 4 business hours if received late in the day.
• Provide assistance with setting up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, or any other platform utilized by the Government or commonly used within business environments within the United States.

Laredo Technical Services, Inc. (LTSi) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or status as a veteran in accordance with applicable federal laws.  LTSi also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working.  This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  LTSi is an Equal Opportunity and Affirmative Action Employer.

Qualifications