What are the responsibilities and job description for the Business Operations Coordinator position at Lucas James Talent Partners?
Job Description
Job Description
SUMMARY
The Business Operations Coordinator is responsible for ensuring smooth and efficient business processes across Ascend Aesthetic Partners. This role supports senior leadership, manages vendor relationships, coordinates crossfunctional projects, and streamlines administrative workflows. Acting as the central point of contact for the Support Services Office, team members, vendors, and external partners. The Business Operations Coordinator plays a key role in enhancing operational efficiency and ensuring alignment across departments.
RESPONSIBILITIES
- Manage senior leaderships’ calendars and schedule meetings with stakeholders.
- Coordinate travel arrangements, track expenses, and process expense reports.
- Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Draft and distribute internal and external communications, including emails, memos, presentations, and reports.
- Plan and coordinate company-wide meetings, team-building activities, and training sessions
- Act as the main point of contact for vendors, managing relationships, and ensuring service delivery.
- Ensure timely delivery of vendor services and maintain documentation of vendor agreements.
- Support cross-functional initiatives, ensuring alignment, and tracking milestones.
- Collaborate with internal and external teams to facilitate successful project execution.
- Conduct research and compile data to prepare documents and presentations for committees.
- Implement best practices in administrative processes to optimize daily business operations.
Requirements
EDUCATION AND EXPERIENCE
SKILLS / ABILITIES
