What are the responsibilities and job description for the Office Manager position at Lucas Public Affairs?
About Us
As a women-led, Sacramento-based public affairs firm, Lucas Public Affairs is known for its high-level reputation, issue management, and strategic communication campaigns. On every project, we lead with smart strategy, diversity of thought, and deep-rooted connections to get the right people to care about issues that define California’s future.LPA is also a member company of Public Policy Holding Company, Inc., providing us with the unique ability to collaborate with both domestic and international leading government relations and public affairs firms to best serve client needs, and to provide employees with the benefits that come from working in a publicly traded company (London Stock Exchange).
Position Overview
We are seeking a highly organized and proactive Office Manager & Executive Assistant to join our team. This hybrid role combines responsibilities for overseeing office operations with providing high-level administrative support to executives. The ideal candidate will be resourceful, adaptable, and capable of balancing various tasks and projects in a fast-paced environment.As the Office Manager you will:
- Oversee day-to-day office operations, ensuring a smooth and efficient working environment.
- Manage office supplies, inventory, and equipment maintenance.
- Liaise with external vendors, suppliers, and service providers to maintain office needs; order new supplies as needed.
- Troubleshoot basic IT, phone, and office equipment issues including but not limited to copiers, printers, scanners, voicemail systems, cable, Wi-Fi, and computers; open tickets with external IT support as needed and ensure timely resolutions.
- Organize and manage office events, meetings, and team-building activities; manage event logistics by coordinating and tracking attendees, ensuring timely communication, preparing materials, and overseeing event setup and execution.
- Order gifts and send thank-you notes to clients, partners, and stakeholders as part of maintaining positive business relationships.
- Provide administrative support to the executive team, including calendar management, travel arrangements, and expense reporting, for business meetings and personal tasks as needed.
- Orient and onboard new office occupants with regards to building and card key access, phone services, ID badges, business cards, door signage, IT equipment, fitness facility, and office supplies.
- Organize and coordinate meetings, both in-person and virtual.
- Maintain clean and orderly office environment; interface with custodial staff as needed.
- Assist with other duties as needed to achieve departmental and organizational goals.
To be successful, you will need:
- 3 years of experience in office management, executive support, or a combination of both.
- Prior experience in a fast-paced, dynamic office environment
- Proven experience as an office manager, executive assistant, or in a similar administrative role.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Discretion and confidentiality in handling sensitive information.
- Ability to adapt to changing priorities and maintain a positive, can-do attitude.
- High attention to detail and problem-solving abilities.
- Basic understanding of IT systems and troubleshooting experience is preferred.
Schedule
- Typical office hours - Monday through Friday, 8:30-5:30
- Minimum of four days per week in the Sacramento office (Monday through Thursday)
- Friday typically remote, depending on needs
Compensation
$60K/yr - $75K/yrWhat We Offer
- Unlimited PTO policy, allowing you to take time off as needed and maintain a healthy work-life balance
- 80% coverage for employees and families Medical/Dental/Vision insurance
- 401K plan with traditional and Roth options
- $100 monthly phone stipend and company paid parking
- Company paid basic life insurance of $50,000, long-term disability, and short-term disability coverage
- Professional development, mentoring, and community engagement opportunities
- Company paid access to a wide range of health and well-being resources and services including telephonic counseling, legal advice, and other services
Core Values | Philosophy
Our core value as a strategic partner is defined not by what we do, but by what we help our clients achieve. We are a diverse, talented and well-connected team that is 100% committed to delivering results. Put simply, we are problem solvers who are unequivocally committed to our clients’ success.Diversity Commitment & Vision
LPA is an equal opportunity employer. LPA recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At LPA, we have a strategic vision: to be a diverse and inclusive community of passionate, talented people dedicated to delivering creative solutions for our clients. We believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, political affiliation, and all the other enriching characteristics that make us different and inform our point of view.Additional Information
While performing the duties of this job, employees are regularly required to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel, or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.To Apply
Please visit our website at Lucas Public Affairs at www.lucaspublicaffairs.comSalary : $60,000 - $75,000
