Senior Payroll and Compliance Analyst

About The Foundation

The Lucile Packard Foundation for Children's Health, in partnership with Stanford Medicine and Lucile Packard Children's Hospital, unlocks philanthropy to transform health for children and families in Northern California - and around the world. Through fundraising and grantmaking, the Foundation drives scientific research, innovation, and policy change that will improve care, advance cures, and reform healthcare systems for this and future generations.

MAIN FOCUS: You will be responsible for all aspects of payroll processing, including all related tax filings, ensuring compliance with labor laws. In addition, you will manage the Foundation’s regulatory and compliance filings, prepare accounting general ledger and month end reconciliations, and participate in external and internal audit support.

LOCATION: Palo Alto, CA (hybrid); the successful candidate for this role will be based in the Bay Area.

What You'll Do...

You will report to the Accounting Manager and be primarily accountable for all payroll related tasks, including semi-monthly processing, ad hoc payroll activities, and compliance with federal, state, and local regulations. This role will also play a key role supporting accounting operations, month end close and other projects. You’ll be successful if you are a detailed and proactive individual with a deep knowledge of payroll taxes, labor laws, and non-profit regulatory compliance. You will leverage systems to develop new processes or refine existing ones to scale with the organization’s growth.

The compensation range for this role is between $95k-$110k annually.

YOU'LL BE RESPONSIBLE FOR...

Payroll

• Work closely with the Staff Accountant to process semi-monthly multi-state payroll for exempt and non-exempt employees in the U.S., ensuring timely and accurate payments
• Review payroll deductions and adjustments for accuracy, including the retirement plan contributions, each pay cycle
• Manage non-routine pay such as terminations, garnishments, bonuses, PTO adjustments, retroactive payments, and other pay modifications
• Set up new states for payroll processing, including configuring state-specific taxes deductions, and related filings
• Serve as the company liaison for the Accounting Department to field questions, educate colleagues, and resolve issues regarding payroll
• Work closely with Human Resources to address payroll-related issues and identify opportunities to improve payroll processes
• Maintain accurate payroll records for audit and in accordance with best practices
  
  

Compliance

• Ensure compliance with federal, state, and local payroll laws and tax regulations, including accurate withholding, periodic reporting, and remittance of payroll taxes or fees
• Collaborate with Human Resources or Rippling customer support to resolve payroll issues
• Prepare payroll data requests for 401k non-discrimination testing and the annual workers compensation and 401k audits
• Prepare various local, state, and federal reports, filings, and registrations
  
  

Accounting, audit, and reporting

• Perform all payroll and payroll tax journal entries, including accounting for areas such as 401(k), deferred compensation, medical benefits, and bonuses
• Prepare payroll and related account reconciliations monthly and ensure outstanding reconciling items are cleared on a timely basis
• Assist in internal and external audits by providing documentation and timely responses to auditors
• Provide compensation information to support financial reporting, budgeting, tax filings, surveys, and other ad hoc requests
• Support monthly reporting process for the endowment and other investments
• Participate in projects and duties to support the accounting team as needed
  
  

YOU MUST HAVE...

• 5 years of experience in payroll and compliance positions
• Bachelor's degree in accounting, finance, business, or equivalent work experience
• Experience with Rippling, Paychex, ADP, or other payroll systems
• Experience with Intacct, Netsuite, or other accounting systems
• Current knowledge of labor/payroll laws and experience in processing payroll
• Excellent verbal and written communications skills
• Ability to exercise discretion and confidentiality in all matters
• Knowledge of Microsoft Word, Outlook, and Excel
• Understanding of accounting concepts, month end close processes, and internal controls
  
  

It's An Added Plus If You Have Experience With...

• Working in a non-profit or privately held organization
  
  

YOU'LL BE SUCCESSFUL IF YOU...

You have sound judgment and are detail oriented

• Proven ability to make independent decisions and problem solve
• Discretion in working with highly confidential and sensitive information
• Maintain attention to detail while working in a fast-paced work environment
  
  

You are organized and collaborative

• Keeping up with labor laws and payroll changes
• Working cross functionally across a diverse range of stakeholders
• Ability to juggle multiple tasks, create clear action items, and support the team as needed
  
  

You are adaptive, accountable, and resourceful

• Looking at new ways of doing things to improve timeliness and accuracy
• Proven track record of driving projects to completion and adaptable to changing priorities or business demands
• Demonstrated ability to take initiative and ownership of tasks
  
  

Working at the Foundation

We Offer Excellent Benefits & Perks, Including…

• Generous leave, including PTO, holidays, Summer Fridays, and a sabbatical (after 7 years of employment)
• Annual bonus opportunity
• Retirement plan employer match
• Premium Medical and Dental coverage
• FSA dependent care FSA
• Employer-paid life insurance
• Legal services plan
• Commuter Benefits, including CalTrain “Go Pass” Program
• 4-week paid maternity and paternity leave for new parents
• Stipend for home office and mobile phone
• If remote, frequent opportunities to visit our beautiful HQ in Palo Alto
  
  

WE’RE DYNAMIC…

The Foundation is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will evolve and grow in accordance with LPFCH's business needs and growth plans. More specifically, the incumbent may be required to perform additional and/or different responsibilities based on the future growth plans for the Foundation.

WE STRIVE TO EMBODY OUR CULTURAL TOUCHSTONES

• Mission-first - We can never lose sight of why we exist and exercise profound commitment to advancing child and maternal health.
• Good of the whole - We share responsibility for overall results, think of what’s best for the team and organization, and act as responsible stewards of resources.
• Bold and bendy - We’re unapologetically ambitious for our mission, creative, and take risks by trying new things.
• Sweat the big stuff - We’re clear on our priorities, calibrating effort and resources to audience and impact; the higher the return, the greater the investment.
• Make it happen - We’re focused on outcomes and prepared with ideas and solutions for every challenge.
• Community matters - We prioritize listening to and supporting each other, not just as colleagues, but as people with varied experiences and perspectives.
  
  

EVERYONE BELONGS HERE

Our Foundation values the unique qualities each of us brings to our team and community.  We take pride in cultivating a workplace where every voice is heard and each of us has the opportunity to achieve our fullest potential—so that together, we can make meaningful impact on the health outcomes for children and their families.

We Are Guided By The Following Principles

• Uphold integrity and professionalism in all our actions.
• Foster a welcoming and supportive culture.
• Embrace unique perspectives and contributions.
• Interact with compassion, openness, and an eagerness to learn.
  
  

The Lucile Packard Foundation for Children's Health is an Equal Opportunity Employer.

The Pay Range For This Role Is

95,000 - 110,000 USD per year (Palo Alto, CA)