What are the responsibilities and job description for the Billing Coordinator position at Lukeman Property Management?
Job Overview
We are seeking a detail-oriented and organized Maintenance Billing Coordinator to join our property management team. This individual will be responsible for accurately preparing, processing, and managing maintenance-related invoices, while also overseeing inventory management for maintenance supplies and materials. This role ensures that vendors, technicians are paid on time, inventory levels are maintained efficiently, and accurate records of billing, invoicing, payments, and inventory are kept.
Key Responsibilities:
1. Invoice Preparation and Processing:
- Generate, review, and process invoices for maintenance and repair services.
- Ensure all invoices align with work orders, contracts, and service agreements.
- Verify vendor information, labor hours, materials used, and applicable rates.
2. Inventory Management:
- Track and manage inventory levels for maintenance supplies, equipment, and materials.
- Coordinate with vendors to order supplies as needed, ensuring timely replenishment.
- Maintain accurate records of inventory usage, purchases, and stock levels.
- Conduct regular inventory audits to identify discrepancies and address shortages.
3. Coordination and Communication:
- Collaborate with property managers, maintenance teams, and vendors to resolve discrepancies in invoices or inventory records.
- Act as a liaison between vendors and the accounting department for billing and supply inquiries.
- Communicate inventory needs and updates to relevant teams.
4. Record Management:
- Maintain accurate and up-to-date records of invoices, work orders, inventory logs, and payments.
- Ensure compliance with company policies and applicable regulations.
- Manage digital and physical filing systems for invoices, inventory, and related documents.
5. Reporting and Analysis:
- Prepare periodic reports on maintenance billing activities, outstanding balances, and inventory usage.
- Analyze inventory trends and identify opportunities for cost savings.
- Address inconsistencies or trends affecting financial or operational performance.
6. Support Financial Operations:
- Assist in reconciling accounts related to maintenance activities and inventory purchases.
- Monitor and manage accounts payable and receivable specific to maintenance billing.
Qualifications:
1. Education: High school diploma or GED required; an associate degree in business, accounting, or a related field is a plus.
2. Experience:
a. 1-3 years of experience in billing, invoicing, or accounts payable/receivable.
b. Experience in property management, maintenance services, or inventory management is preferred.
3. Technical Skills:
a. Proficient in accounting software (e.g., QuickBooks, Yardi, AppFolio, or similar).
b. Experience with inventory management tools or systems is a plus.
c. Strong knowledge of Microsoft Office Suite, particularly Excel.
4. Soft Skills:
a. Excellent attention to detail and organizational skills.
b. Strong communication and problem-solving abilities.
c. Ability to manage time effectively and meet deadlines.
Working Conditions:
· Primarily office-based with occasional visits to property sites as needed.
· Standard business hours, with some flexibility during peak periods.
Job Type: Full-time
Pay: $19.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $19 - $20