Procurement Analyst

Position Objective:

Procurement Analyst is a hybrid roll that bridges the roles of Buyer and Contract Administrator, responsible for leveraging strong interpersonal skills and system knowledge to optimize the procurement process, ensure compliance with departmental policies and enhance supplier relationships while driving cost efficiency and quality in purchasing decisions.

Essential Job Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Contract Management:

• Assist Contract Administrators, Capital Analyst and Value Analysis Manager in the development and implementation of purchasing strategies to optimize costs.
• Assists with loading contracts and contract pricing into departmental tools and systems.
• Assist in planning and coordination of large RFP initiatives

Purchasing:

• Reviews and process purchase orders and requisitions as needed to backfill purchasing department
• Creation of Contract and Capital purchase orders
• Assist purchasing in closing and canceling back orders as well as forecasting adjustments for inventory items to prevent overstocking or stock outs.
• Coordinates with logistics to ensure timely delivery of goods, accurate receipts, and resolution of any supply issues to prevent material shortages or delays.
• Assists purchasing in triaging and clearing of match exceptions to meet departmental goals.
• Track and report on key performance indicators (KPIs) related to purchasing and primary distributor performance.

• Utilizes Supply Disruption Manager Tool to analyze and inform on potential concerns or opportunities in our purchasing data.

Departmental:

• Prepares and presents reports on purchasing activities and performance such as morning huddle scorecard and primary distributor performance.
• Maintains and improves relationships with suppliers through Bid list development, MBE program enrollment and validation, ensuring supplier onboarding is complete, pricing accuracy and timely payments are made.
• Assists leadership in the implementation of departmental initiatives, procurement special projects, software and tools.

• Manages recall management tool and procedure to ensure compliance with System Policy.

• Participates in supplier audits and assessments.

• Supports the development of procurement policies and procedures.

Educational/Experience Requirements:

• Bachelor’s degree preferred or equivalent experience.
• Computer skills required in word processing, Excel spreadsheets, database management and web based analytics.
• Excellent analytical, written, interpersonal, independent thinking and communication skills required.
• Detail oriented.

Required License/Certifications:

• None

Working Conditions, Equipment, Physical Demands:

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.