Receptionist

Department: Facilities

Employment Type: Permanent - Full Time

Location: Bloomfield - New Jersey

Reporting To: Sr Manager Facilities

Description

At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join the Lummus Family, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.

From our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.

Job Overview

We are seeking a Receptionist for our Bloomfield, NJ office location.

Key Responsibilities

• Answers central telephone system and directs calls accordingly. Provides callers with general Company related information such as Company address, directions to local office location, Company website, etc.
• Greets visitors at Main Lobby reception desk and provides visitor related information and assistance, as needed. Coordinates contact with person or persons responsible for hosting the visitor(s).
• Maintains a professional, positive and helpful demeanor at all times and represents the Company in an exemplary manner.
• Assists with a broad range of administrative tasks, either in a primary or back-up role.
  
  

Other Responsibilities

• Focal point for coordinating/contact with building management, as necessary.
• Coordinating mail and courier pick-ups and shipments. Provides primary assistance for outgoing shipments (i.e., DHL, FedEx, etc.).
• Maintain/order core office supplies, as needed; maintain/order office coffee supplies.
• Primary contact/coordinator for local office record retention.
• Provide coordination assistance to administrative staff regarding the processing of business travel visas and passports.
• Provide back-up to other facilities team members in areas such as security system administration (i.e., ID and access) as well as badge creation and coordinating vendor contact as necessary.
• Primary responsibility for assisting A/P with identifying and scanning invoices for payment.
• Provides additional administrative assistance to accounting and/or other groups, as required, including document scanning projects.
  
  

Skills, Knowledge & Expertise

Basic Qualifications

• High school graduate; additional education, related courses, training, are a plus.
• Minimum 5 years reception and administrative/clerical work experience.
• Excellent verbal and written English communication skills.
• Exceptional interpersonal and customer service skills.
• Ability to maintain a professional, positive and helpful demeanor at all times and represent the Company in an exemplary manner.
• Working knowledge of Microsoft software products (i.e., Word, Excel, Outlook, Teams, etc.)
• Strong attention to detail, organizational and time management skills.
• Ability to work effectively independently as well as part of a team and demonstrate a willingness to assist other team members.
• Ability to multitask and maintain calm under pressure.
• Ability to work in the office 5 days a week, Monday through Friday.
  
  

Company Overview

With a heritage spanning more than 115 years and a focus on innovation that has resulted in more than 140 technologies and 4,100 patents, Lummus is the global leader in the development and implementation of process technologies that make modern life possible.

Available Benefits

• Paid Time Off
• Medical Insurance
• Prescription
• Health Savings Account
• Health Advocate
• Dental
• Vision
• Flexible Spending Account
• (Health care, Dependent care and Limited Purpose)
• Employee Assistance Plan
• Basic Life and AD&D Insurance
• Voluntary Life and AD&D (employee, spouse and child)
• Short Term Disability
• Long Term Disability
• Voluntary Critical Illness and Hospital Indemnity
• Identify Theft
• Legal
• Commuter Benefit Plan
• Lummus Savings Plan