What are the responsibilities and job description for the Office Admin Assistant position at Lunacon Engineering Group?
Do you have a passion for the Construction Industry? Is working for a thriving company that offers our employees professional growth opportunities and unbelievable employee benefits important for you? Then being part of our team at Lunacon Construction Group is the place to be!
Lunacon Construction's #1 priority is to ensure client satisfaction, we provide a broad range of construction management and general contracting services through a "hands-on" approach that thrives on hard work, dedication, and the development of a great level of trustworthiness from our employees to our clients.
Lunacon leadership has over 50 years of collective experience in the industry. We have successfully managed a wide range of projects with contract values of over $1.8 billion dollars.
Job Summary:
We are seeking a highly organized and friendly individual to join our team as a Receptionist. In this role, you will be the first point of contact for our company, providing professional and courteous service to our visitors and support to our staff. You will play a key role in maintaining an efficient and welcoming office environment in a fast-paced construction setting.
- Key Responsibilities:
- Greet visitors and direct them to the appropriate parties.
- Handle incoming calls and manage the company switchboard.
- Provide information to callers about company services and projects.
- Manage meeting room bookings and organize conference spaces as needed.
- Assist in scheduling appointments and updating the company calendar.
- Handle mail distribution and manage outgoing posts.
- Maintain a tidy and efficient reception area and meeting rooms.
- Provide administrative support to various departments, including document preparation, filing, and data entry as needed.
- Assist with inventory management of office supplies and place orders when necessary.
- Support project teams with administrative tasks related to construction projects.
- Liaise with contractors, suppliers, and clients to support company operations.
Qualifications:
- High school diploma or equivalent; further education or certification in office administration is a plus.
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite and office management software.
- Excellent communication and organizational skills.
- Ability to handle multiple tasks and prioritize workload effectively.
- Knowledge of administrative and clerical procedures.
- Familiarity with the construction industry and its terminology is preferred.
- Professional attitude and appearance.
- Strong customer service orientation with the ability to interact with people at all levels.
