What are the responsibilities and job description for the Student Services Administrative Assistant position at Lutheran High School Association of St. Charles...?
TITLE: Student Services Administrative Assistant Job Description
DATE OF LAST REVIEW: 2/19/2025
DATE OF LAST REVISION: 2/19/2025
The Purpose and Ministry of the Student Services Secretary
The Student Services secretary will reflect a positive attitude in attending to the needs of those who come to the Student Services Office, whether students, visitors, or staff members. This position is designed to provide clerical assistance to the Student Services staff. He/She will reflect and commit to the purpose, overall ministry and well-being of Lutheran High School.
Accountability
The Student Services Secretary is accountable to the Director of Student Services of Lutheran High School for performing his/her responsibilities as outlined. Annual performance goals may be established.
Terms of Service
The Student Services Secretary is an “at will” part-time employee, a status understood under Missouri law to be one in which the relationship between the school and the employee may be terminated at any time, with or without cause. It is assumed that, given a positive performance review, employment will be ongoing. Salary and benefits are established by the current compensation model as outlined in the current Personnel Handbook and chosen by the employee.
Christian Witness Characteristics
Dedicated to Christ-centered service to young people and their families
Models love and care for youth while being trustworthy in relationships and commitments
Ministers to faculty, parents, students, alumni, and other members of the Association
Leads as a servant, promotes consistent servant leadership and Christ-centered decision-making
Models the Christian faith in professional & personal activities
Conveys the Association’s mission with passion clearly and directly
Qualifications
Skills in working with people (visitors, students, staff)
Proficiency in Microsoft Office
Related job experience preferred
High School Diploma
Must successfully pass a criminal background check
Positional Responsibilities
Greet and assist all visitors to the Student Services office
Maintain a high level of confidentiality regarding student records and interactions between the Student Services Office staff and the students served
Direct calls for all Student Services personnel
Assist in maintaining an accurate permanent academic record file for each student, current and former; create folders for in-coming freshmen students
Support registrar in the accuracy of report cards
Coordinate A program, and collaborate with the Director of Student Services as needed for the success of this program.
Assist in keeping college and scholarship files up to date
Assist with special program applications as needed (MSA, MFAA, National Merit, etc.)
Prepare transcripts for distribution and maintain records of transcript mailings for follow-up
Maintain files of current final exams.
Assist with scheduling college recruiter visits to campus and publicize visits to students
Assist in maintaining the Student Services portion of the website
Assist with Senior Awards Night as needed
Assist other departments and parent efforts as needed
DATE OF LAST REVIEW: 2/19/2025
DATE OF LAST REVISION: 2/19/2025
The Purpose and Ministry of the Student Services Secretary
The Student Services secretary will reflect a positive attitude in attending to the needs of those who come to the Student Services Office, whether students, visitors, or staff members. This position is designed to provide clerical assistance to the Student Services staff. He/She will reflect and commit to the purpose, overall ministry and well-being of Lutheran High School.
Accountability
The Student Services Secretary is accountable to the Director of Student Services of Lutheran High School for performing his/her responsibilities as outlined. Annual performance goals may be established.
Terms of Service
The Student Services Secretary is an “at will” part-time employee, a status understood under Missouri law to be one in which the relationship between the school and the employee may be terminated at any time, with or without cause. It is assumed that, given a positive performance review, employment will be ongoing. Salary and benefits are established by the current compensation model as outlined in the current Personnel Handbook and chosen by the employee.
Christian Witness Characteristics
Dedicated to Christ-centered service to young people and their families
Models love and care for youth while being trustworthy in relationships and commitments
Ministers to faculty, parents, students, alumni, and other members of the Association
Leads as a servant, promotes consistent servant leadership and Christ-centered decision-making
Models the Christian faith in professional & personal activities
Conveys the Association’s mission with passion clearly and directly
Qualifications
Skills in working with people (visitors, students, staff)
Proficiency in Microsoft Office
Related job experience preferred
High School Diploma
Must successfully pass a criminal background check
Positional Responsibilities
Greet and assist all visitors to the Student Services office
Maintain a high level of confidentiality regarding student records and interactions between the Student Services Office staff and the students served
Direct calls for all Student Services personnel
Assist in maintaining an accurate permanent academic record file for each student, current and former; create folders for in-coming freshmen students
Support registrar in the accuracy of report cards
Coordinate A program, and collaborate with the Director of Student Services as needed for the success of this program.
Assist in keeping college and scholarship files up to date
Assist with special program applications as needed (MSA, MFAA, National Merit, etc.)
Prepare transcripts for distribution and maintain records of transcript mailings for follow-up
Maintain files of current final exams.
Assist with scheduling college recruiter visits to campus and publicize visits to students
Assist in maintaining the Student Services portion of the website
Assist with Senior Awards Night as needed
Assist other departments and parent efforts as needed