Facilities Coordinator (33057)

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.

LSF is seeking a talented Facilities Coordinator who wants to make an impact in the lives of others.

Purpose and Impact :

Provides support in the areas of facility maintenance, HVAC, inventory, transportation and special projects. Performs required maintenance and inspect, repair and maintain refrigeration and HVAC related equipment; perform routine and emergency repairs and adjustments to HVAC systems, buildings and facilities; monitors the warehouse and supply inventory; and management of the fleet. Participates in Quality Assurance efforts.

Essential Functions :

Installs, inspects, maintains and repairs all types of refrigeration, air conditioning and ventilating equipment, such as central, chiller, wall and window air conditioning units, exhaust fans and blowers; walk-in and chest type freezers; ice machines and water coolers.

Trouble shoots HVAC systems to determine cause of malfunctions and takes appropriate action.

Checks air handler units to ensure most efficient operation.

Schedules ongoing services for preventative maintenance for all equipment.

Cleans, adjusts and repairs equipment in a preventative maintenance program.

Assists in repairing, replacing and checking pressure relief valves.

Prepares requisitions and maintains supply inventory and ordering necessary parts and supplies; receive and store materials and supplies; pick up supplies and equipment as necessary.

Maintain operational records and prepares special and routine reports.

Prepares drawings and sketches as required.

Maintains daily and year to date records and logs on operating conditions and repairs to mechanical equipment and systems.

Performs required maintenance and repair duties necessary to maintain facilities and buildings by performing a variety of carpentry, electrical, painting and plumbing repair and maintenance work; perform routine and emergency repairs and adjustments to building and facilities.

Move and arrange furniture and equipment; set-up rooms for meetings and special events.

Perform repairs and adjustments to equipment and facilities including changing air filters, repairing heating and air conditioning units, and perform minor concrete work including the repair of sidewalks.

Operates and maintains power equipment and tools.

Perform work in adherence to safe work practices and procedures and in compliance with applicable standards.

Record, monitor and track inventoried assets. Performs random and scheduled inventory audits.

Maintains inventory data base of added, deleted and the relocation of program assets.

Arranges, coordinates, and schedules programmatic transportation requests.

Provides support with program Fleet activities and operates vehicles (e.g. passenger vans, mini vans etc.).

Records accidents and incidents. Reports claims to the insurance carrier and coordinates repairs when applicable. Coordinates receipt of insurance certificate requests.

Recommends changes in working conditions and use of equipment to increase efficiency of work.

Receive and distribute supplies and equipment from vendors, centers, and or administration offices.

Conducts monthly fleet audits, to include but not limited to : fluid monitoring, driving capabilities, tire pressure, etc.

Maintains a complete inventory system through recording of all expenditures and income of each vehicle, maintenance equipment, fuel, repair parts, supplies, etc.

Note : Positions and duties are subject to change as Children and Head Start Services and Lutheran Services Florida organizational needs develop.

Monitors a preventative maintenance program to assure cost effective maintenance and a scheduled maintenance program for fleet.

Responsible for the maintenance and repair scheduling of all vehicles and equipment.

Maintain assigned vehicle, tools and equipment.

Attends workshops and meetings as deemed necessary by the Facilities Operations Manager.

Maintains strict confidentiality with respect to Head Start children, families and staff in accordance with LSF and its policies and procedures.

Performs other related duties as assigned.

Other Functions :

Note : The above duties are illustrative and not exhaustive. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above.

Physical Requirements :

Ability to lift 75 pounds on a regular basis and perform heavy labor as needed. Ability to work varied hours including some weekends and evenings. Ability to tolerate moderate to loud noise levels while working. Dexterity of hands and fingers to operate maintenance equipment, reaching overhead, above the shoulders and horizontally; walking or standing for extended periods of time; bending, stooping, squatting, kneeling or crouching to conduct custodial and maintenance work; seeing to operate appropriate machinery; and lifting heavy objects.

Education

High School diploma or G.E.D. with two years of experience in facilities maintenance or related field. Demonstrated knowledge of general building maintenance, inventory and facilities management is required. AA in Business or related field preferred. Previous experience with contracting preferred. HVAC certification required.

Also required : Certification in First Aid and CPR within six months of the date assigned to this position; and successful completion of a Level II background screening, local criminal record check and drug screening prior to hiring.

Experience

Three (3) years of trade experience in performing general building maintenance and repair; maintenance, repair and installation of refrigeration, air conditioning and ventilation equipment preferably in an institutional or educational environment.

Licenses and Certifications :

Must possess a valid Florida drivers’ license and certifications necessary to drive all vehicles as required.

Bilingual preferred : English / Spanish or English and other languages present in the local area.

Also required : Successful completion of a Level II background screening and drug screening prior to hiring.

Other :

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Principal Accountabilities :

Team player with co-workers and central service office staff.

Cost effective program operations.

Adherence to agency policies and management practices.

Note : Positions and duties are subject to change as Children and Head Start Services and Lutheran Services Florida organizational needs develop.

Knowledge, Skills and Abilities :

Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy

Ability to communicate ideas and instructions verbally and in writing.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Ability to work under pressure and manage numerous tasks.

Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.

Knowledge of Windows, word processing database and spreadsheet programs.

Knowledge of :

Operation and use of hand and power tools and equipment.

Basic record keeping techniques.

Methods, equipment and materials used in HVAC and general maintenance work.

Health and safety procedures.

Property methods of storing equipment, materials and supplies.

Working knowledge and practice of HVAC systems, electricity, and painting, plumbing, heating, ventilation and air conditioning systems.

Operational hazards and standard safety practices necessary in the area of assigned work.

Ability to :

Understand the operation of heating, ventilating and air conditioning (HVAC) equipment.

Trouble shoot mechanical and electrical problems to include refrigeration and HVAC systems.

Ability to diagnose HVAC equipment using a laptop and handheld devices.

Understand HVAC, OSHA, NFPA and related safety practices and regulations.

Perform required maintenance and repair duties necessary to maintain assigned facilities.

Performa variety of carpentry, electrical, painting and plumbing repair and maintenance work.

Perform routine emergency repairs and adjustments to buildings and facilities.

Maintain facilities in a clean, safe and secure condition.

Use common cleaning equipment and supplies safely and efficiently.

Move and arrange furniture and equipment for meetings and special events.

Observe and repair safety hazard and need for maintenance and repair.

Learn the policies, procedures and codes related to building maintenance, and repair.

Perform a full range of semi-skilled HVAC, custodial, building maintenance and repair work.

Repair and maintain a variety of mechanical equipment.

Read and interpret sketches, drawings, diagrams and blueprints.

Understand and follow oral and written instructions.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain a cooperative and effective working relationship with others.

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.

Amazing benefits package including :

Medical, Dental and Vision

Teladoc (24 / 7 online access to doctors)

Employee Assistance Program (EAP)

Employer paid life insurance (1X salary)

13 paid holidays 1 floating vacation

Generous PTO policy (starting at 16 working days a year)

403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement

Tuition reimbursement

Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.