Program Fiscal Assistant (50001)

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant.

LSF is looking for a talented Program Fiscal Assistant who wants to make an impact in the lives of others.

Purpose & Impact:

Responsible for maintaining accounts payable records for Refugee and Immigration services clients, vendors, and funding sources.   

The ideal candidate will be fluent in both English and Spanish!

Essential Functions:    

• Codes recurring and direct pay invoices and bills to charge to the appropriate line Maintains accounts payable as required by funding source. 
• Maintains accounts payable records to insure a clear audit trail for auditors and program viewers as outlined in the Accounts Payable Policy and Procedures 
• Maintains appropriate files of all purchase orders.   Maintains numeric order file of PO’s issued and verify all are accounted for in the payables cycle. 
• Enters all accounts payable into the accounting software system. 
• Maintains vendor files, updating addresses and other information that is applicable to vendor changes.  Obtains W-9’s and vendor set-up information from new vendors/contractors. 
• Scans and files paid bills, and all payables records, including canceling paid invoices by stamping paid, proofing and initial Child Care Providers payments, maintaining voucher payment files by provider. 
• Gathers, collects, collates all documentation required for timely payment of vendors, PO’s, Child Care providers, payments, including receiving slips, PO’s, verifying signatures, PO’s authorizations, etc. 
• Serves as back up support to other team members, as assigned.  Cross trains in these areas. 
• Abide by the policies as set forth by funding sources and Lutheran Services Florida.   These include OMB A-122, and OMB A-110 (45CFR Part 74 for HHS), and all Policies and Procedures adopted by the agency. 
• Maintains strict confidentiality with respect to the children, families and staff in accordance with established policies and procedures. 
• Attends all workshops and meetings as deemed necessary by the supervisor 
• Attends all required staff and parent meetings and activities. 
• Performs other related duties as assigned. 

Other Functions: 

• May enter all financial transactions of the client’s funds into the IRIS system as well as accounting per procedures in a timely manner 
• May create and document check request vouchers for all R&P, APA, MG, and PC clients per scheduled if necessary 
• Must possess a clean/valid Florida Driver License, reliable transportation and proof of insurance   (transcript of driving record will be requested from the Department of Motor Vehicle at the time of hire). 
• Completes inventory control data entry form from DPVs, enters information in the database, and tags all the equipment and furniture regularly.  
• Provides indirect supervision of Resettlement Program staff. 
• Assists manager with RFP and other project. 
• Assists Manager in enforcement and attaining program goals. 
• Provides training to program staff if necessary. 

Physical Requirements: 

• Able to travel to other counties. 
• Able to sit and stand for long periods of time. 
• Able to utilize office equipment. 
• Able to work in fast paced environment. 

Education: 

Associates degree in business, accounting or related field.  Successful experience in nonprofit accounting may substitute for education with two years of specific accounting non-profit experience substituting for one year of education. 

Experience: 

At least two (2) years of successful work experience in bookkeeping and accounting, preferably in a non-profit setting.    

Skills: 

• Proficiency in Microsoft Office applications 
• Knowledge of community resources and ability to connect families to community services. 
• Excellent verbal and written communication skills 
• Critical assessment and analysis skills 
• Ability to work and deal a diverse group of clients. 
• Must be able to keep confidential information. 
• Bilingual  

Other: 

Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs. 

Principal Accountabilities: 

• Reports to Program Director 
• Must be a team player with monitors as well as other clerical staff. 
• Accurate, complete and timely submission of required reports to funders and LSF. 
• Effective working relationship with clients (providers). 
• Adherence to LSF policies and procedures. 

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.  

Amazing benefits package including:

• Medical, Dental and Vision
• Telehealth (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• Note: Head Start employees paid time off and holiday schedule may differ
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

LSF is proud to be an equal opportunity employer.