Payroll Accounting Specialist

Description

POSITION: Payroll/Accounting Specialist

REPORTS TO: Accounting Manager

CLASSIFICATION: Full-Time

EXEMPT/NONEXEMPT: Salaried Non-Exempt

    
GENERAL DESCRIPTION:

The Finance Department’s Payroll/Accounting Specialist is responsible for assisting with payroll processing and accounts payable tasks. The Specialist will analyze payroll data and time and attendance records, and address inquiries from both staff and external entities. The Specialist will support the Accounts Payable department, as needed, to process company invoices, ensuring payments are properly coded, authorized, and documented. Additionally, the Specialist will manage electronic document filing and retention and communicate with vendors as necessary.

MAJOR DUTIES AND RESPONSIBILITIES:
•    Support the Payroll Manager in reconciling and reviewing payroll data prior to transmission.
•    Conduct a review of the pre-payroll check register to capture any inconsistencies and validate payroll amounts.
•    Provide support and assistance with the payroll process, including entries and automation, as needed.
•    Maintain accurate and up to date payroll records, including employee information, pay rates, and employee status changes.  
•    Investigate and resolve payroll discrepancies including those related to timecards, hours, deductions, and withholdings. 
•    Reconcile payroll liabilities and out-of-sequence payrolls recorded in the General Ledger.
•     Review personnel action forms (PAFs) and payroll change notices (PCNs); collaborate with Human Resources, as needed
•    Analyze time and attendance reports, review unentered or unapproved time, and alert management regarding unapproved or timecard discrepancies.
•    Assist with audits related to payroll and provide necessary supporting documentation. 
•    Serve as the liaison between the Payroll Department and employees, addressing inquiries and resolving issues.
•    Work with Accounts Payable to issue manual checks; record manual check transactions and reversals in the payroll system, as needed.
•    Verify vendor information and maintain vendor files.
•    Review vouchers for correct coding.
•    Enter vouchers and invoices into the A/P system for payment.
•    Ensure proper approvals are obtained for all vouchers in the batch.
•    Respond to vendor inquiries promptly.
•    Prepare and file 1099 reports with the IRS on time.
•    Maintain confidentiality of all information.
•    Complete various special projects and tasks, as assigned.

SUPERVISES:

•    N/A
 

Qualifications

QUALIFICATIONS
EDUCATION:
•    Minimum associate's degree in accounting
•    Bachelor’s degree preferred. 

EXPERIENCE:
•    2 years of experience in accounting and payroll
•    Proficiency in Paycom is a plus

SKILLS & ABILITIES:
•    Proficient with accounts payable concept and accounting software
•    General concept of Accounts Payable 
•    Good knowledge of Microsoft Excel
•    Excellent organizational skills
•    Ability to manage time and prioritize tasks to meet stringent deadlines
•    Ability to exercise discretion and maintain a high level of confidentiality
•    Ability to exercise initiative and strong independent judgment
•    Meticulous proofing and follow-up skills
•    Ability to maintain productive relationships in a diverse workplace
•    Highly motivated and flexible

DATE PREPARED: 2/5/2025
 

Salary : $62,500 - $74,000