HR Payroll Specialist

Job Description

Job Description

Description :

LUV Car Wash was founded in Sept of 2021, and we have rapidly grown to over 75 locations in 7 states, including CA, NV, FL, GA, PA, and NJ. We are looking to add an HR Payroll Specialist to our growing team to help us continue our mission to become the best car wash in the industry.

The HR Payroll Specialist role is full-time in-office at our corporate office in Gilbert, Arizona, located near 202 and Williams Field Rd.

Benefits are subject to waiting periods and age requirements.

General Summary of Duties : The HR Payroll Specialist is responsible for processing the organization’s bi-weekly payroll for 750 employees and 75 locations across seven states, including California, and growing! The Payroll Specialist will ensure pay is processed on time, accurately, and in compliance with government regulations

Reports to : VP of Human Resources

FLSA Status : Non-Exempt

Physical Demands :

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional prolonged periods of walking / standing.
• Must be able to lift 15 pounds at times.
• Occasional ability to travel on short notice.

Essential Functions :

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates, including new hires, terminations, changes to pay rates, promotions, demotions, and merit changes.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Assist in the processing of bonuses and follows compliance to ensure weighted OT and regular rates are being paid accurately.
• Will process off-cycle checks and communicate with finance to ensure accurate tracking.
• Collaborate with Employee Relations Manager to ensure final checks are distributed promptly to ensure federal and state compliance.
• Issues or reissues, physical or replacement checks, or direct deposits due to payroll errors or final discharge
• Administers reimbursement programs and ensures accuracy.
• Maintains accurate records in the HRIS System.
• Collaborates with finance to ensure GL entries are reconciled and tracks all funding transactions for payroll.
• Reviews Quarterly filings by 3rd party administrator and can provide details regarding the reporting to the finance department.
• Works alongside the Benefits Coordinator to ensure benefits and deductions are accurate.
• Review employee record change requests.
• Performs other duties as assigned.

The job holder must demonstrate current competencies applicable to the job position.

Requirements :

Education & Experience :

• Bachelor's degree in Accounting, Business Administration, Human Resources or equivalent field experience.

Requirements :

• Extensive experience utilizing HRSI and Time & Labor systems is Required.
• Extensive knowledge of DOL and applicable payroll laws.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.