What are the responsibilities and job description for the FT Business Office Operations Assistant position at Luzerne County Community College?
Current Position Openings - FT Business Office Operations AssistantPosition Title: FT Business Office Operations Assistant
Position Classification: Full-Time Classified
Minimum Position Qualifications
Receives, verifies and enters transactions involving cash payments from students, payments received on account and miscellaneous income including payments for seminar/non-credit courses; balances and prepares cashbox, daily cashbox reports, regular deposits and credit card deposits; reconciles and posts daily billing sessions (student receivables); reconciles and posts daily electronic transactions; including credit card chargebacks and/or ACH or E-Check returns; assists in the management of student receivables cycle including the billing and collection of tuition, fees, processing of all other current or past due student receivable transactions; including refunds; assist students in their billing related inquiries; follow-up as directed on outstanding student refund checks to ensure compliance with Title IV or state escheatment requirements for student refunds; processes the business office billing function of delinquent student accounts and payment plans; process the billing function for all (paper and electronic) third party billings related to student accounts; coordinates financial procedures with other areas of the College for credit and non-credit; assists in the preparation of necessary materials including College fee list, processing of student payments, managing cash payments during college registration for credit courses; coordinates the mailing of students bills for processing of student payments and cancellation of schedules for non-payment during College pre-registration for credit courses; assists all auditors in their review of student related accounts and cashboxes including preparation; responsible for ordering and stocking printed materials for tuition payment plans and maintains a list of current plan enrollees, and reconciles balance discrepancies and posts payments received at least weekly; responsible for assisting cashiers on and off campus with payment processing or billing issues; serves as a point of contact with the College's third party payment plan vendor; serves as a point of contact with the College's collection agencies and coordinates/compiles all required documentation related to the submission of debt validation claims to collection agencies and subsequent follow-up and reporting as required. Performs, at least monthly, a collections reconciliation to confirm individual student account statuses, including balances owed and payments received by either collection agencies or the College to ensure accuracy and compliance with any relevant federal, state or local laws.
Entry Salary: $29,719/ yr
Standard Work Week: 35 hours
Apply End Date: May 11, 2025.
Position Classification: Full-Time Classified
Minimum Position Qualifications
- Education - Associate's Degree or two (2) years of study beyond high school or equivalent combination of education and work related training and experience
- Experience - Four (4) years of appropriate business operations experience
- Skills - Evidence of proficiency in bookkeeping or clerical accounting; office procedures coordination; communication skills both oral and written; proficiency in use of computers including operational software
Receives, verifies and enters transactions involving cash payments from students, payments received on account and miscellaneous income including payments for seminar/non-credit courses; balances and prepares cashbox, daily cashbox reports, regular deposits and credit card deposits; reconciles and posts daily billing sessions (student receivables); reconciles and posts daily electronic transactions; including credit card chargebacks and/or ACH or E-Check returns; assists in the management of student receivables cycle including the billing and collection of tuition, fees, processing of all other current or past due student receivable transactions; including refunds; assist students in their billing related inquiries; follow-up as directed on outstanding student refund checks to ensure compliance with Title IV or state escheatment requirements for student refunds; processes the business office billing function of delinquent student accounts and payment plans; process the billing function for all (paper and electronic) third party billings related to student accounts; coordinates financial procedures with other areas of the College for credit and non-credit; assists in the preparation of necessary materials including College fee list, processing of student payments, managing cash payments during college registration for credit courses; coordinates the mailing of students bills for processing of student payments and cancellation of schedules for non-payment during College pre-registration for credit courses; assists all auditors in their review of student related accounts and cashboxes including preparation; responsible for ordering and stocking printed materials for tuition payment plans and maintains a list of current plan enrollees, and reconciles balance discrepancies and posts payments received at least weekly; responsible for assisting cashiers on and off campus with payment processing or billing issues; serves as a point of contact with the College's third party payment plan vendor; serves as a point of contact with the College's collection agencies and coordinates/compiles all required documentation related to the submission of debt validation claims to collection agencies and subsequent follow-up and reporting as required. Performs, at least monthly, a collections reconciliation to confirm individual student account statuses, including balances owed and payments received by either collection agencies or the College to ensure accuracy and compliance with any relevant federal, state or local laws.
Entry Salary: $29,719/ yr
Standard Work Week: 35 hours
Apply End Date: May 11, 2025.
Salary : $29,719
