New York | Temp - Administrative Assistant, Store Planning

Overview:

Marc Jacobs International, powered by the creative genius of Marc Jacobs, seeks a Temp – Administrative Assistant, Store Planning, to join the Global Retail Visual Merchandisingteam based in its New York City (SoHo) headquarters.

The Global Store Design Coordinator is responsible for administrative and financial workflows within the department, playing a pivotal role in the brand's growth by managing vendor relationships, analyzing invoices, and ensuring cost efficiency. Collaborating closely with the finance department, this role ensures seamless coordination of projections and internal processes

RESPONSIBILITIES:

• Onboard new vendors into our Medius system, ensuring smooth integration and compliance with company protocols.
• Receive, review, and approve invoices, maintaining accuracy and timeliness in payment processing.
• Coordinate supplier payments in accordance with established payment terms, fostering positive vendor relationships.
• Run and update US and Global invoice tracking systems to ensure alignment with yearly budget objectives.
• Develop vendor approval forms and capex approval forms, streamlining approval processes and documentation.
• Coordinate agreements and contracts with consultants, vendors, and finance teams, ensuring contractual compliance and clarity.
• Communicate with suppliers/vendors for all administrative and accounting requirements, facilitating effective communication and problem resolution.
• Ensure adherence to vendor contracts/agreements with legal, mitigating risks and ensuring legal compliance.
• Maintain the master file on teams, ensuring accessibility and organization of key project documents and information.
• Update project status, schedules, and calendars regularly, facilitating effective communication and coordination among project stakeholders.

QUALIFICATIONS:

• Bachelor’s degree in finance or a relevant field strongly preferred.
• 2 years of experience in administrative or financial roles within Store Design or a related field.
• Exceptional organizational skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build effective relationships across teams and departments.
• Proficiency in budgeting, financial analysis, and report generation.
• Strong problem-solving skills and ability to work well under pressure.
• Ability to adapt to changing priorities and thrive in a fast-paced environment.

SALARY & BENEFITS/WHAT WE OFFER:

The compensation for this position ranges from $20-$25(hourly). The rate of pay offered will be dependent upon candidate’s relevant skills and experience. In addition, we offer our employees a comprehensive benefits package including paid holidays, vacation time, sick and personal time, medical, dental and vision insurance, and 401k matching. We also offer discounts on travel, entertainment, and more through our partnership with PerkSpot. MJ employees also receive discounts on MJ products throughout the year, as well as access to discounts on other LVMH brands.

ABOUT MARC JACOBS

For nearly 40 years, Marc Jacobs has been a driving force in fashion with his philosophy: pioneering designs, an irreverent spirit, the everyday and the extraordinary. Today, the brand continues to make its Marc as rebellious, unpredictable, and original.

Our work is founded on our core brand pillars: unexpected, utilitarian, urban, unisex, and unique. NYC in design and spirit, our teams thrive off relentless authenticity, an openness to standing out, and inclusivity for all.

EEO STATEMENT

Marc Jacobs International was founded on Marc’s vision of celebrating uniqueness and being Perfect as You Are. We are committed to building an equitable and inclusive culture that values diversity of thought, background, and experience – all essential to our spirit of innovation and creativity. In line with this commitment, we believe that the best candidate may be one who comes from a less traditional background or may meet the qualifications in different ways. We encourage you to apply even if you don’t meet all of the listed qualifications.

Marc Jacobs International is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, sex, sexual orientation, gender identity or expression, age, veteran status, national origin, religion, disability, or any other characteristic protected by federal, state or local law.