General Affairs Administrator (Assistant/Assistant Manager

Job Summary:
The General Affairs Administrator plays a key role in supporting day-to-day operations by handling a variety of administrative tasks. This role requires a highly motivated individual with excellent communication skills and the ability to thrive in a fast-paced environment. The position encompasses both administrative and HR functions, as well as procurement and expense management, ensuring smooth operations across multiple departments.

Key Responsibilities:

1. Administrative Support:

• Provide administrative support to the HR department, including maintaining employee files, conducting new hire orientation, and administering benefits.
• Assist with the recruitment and hiring process, including posting job openings, scheduling interviews, and conducting background checks.
• Maintain accurate and up-to-date employee data in the system.
• · Monitor and verify employee timecards using ADP, ensuring accuracy and timeliness.
• Oversee attendance records and address discrepancies in time entries, coordinating with
• Provide administrative support for payroll processing and ensure data is up-to-date.
• Assist with other HR-related tasks or projects as needed, including organizing meetings and events.

2. Warehouse & General Affairs Support:

• Provide general administrative support to the warehouse facility, including answering phones, filing, and data entry.
• Process invoices and purchase orders in a timely and accurate manner.
• Maintain detailed filing systems for HR, safety, and warehouse-related documents.
• Manage office supplies and inventory, ordering new supplies as needed, and assist with purchasing for the warehouse facility.
• Assist with locating key suppliers, negotiating purchase agreements, and handling cost-related items such as invoices and payments.
• Manage the front desk and provide general office support, including greeting visitors, answering phones, and managing incoming and outgoing mail.

3. Procurement & Financial Management:

• Assist in managing procurement processes, including handling purchase orders, vendor management, supply usage tracking, and invoice management.
• Collect and analyze financial data, estimate costs by comparing budgets with actual expenses, and support monthly reporting and month-end closing preparation.
• Assist with sales transaction invoices and maintain communication with outside vendors regarding daily purchase order status.
• Assist in managing inventory and overseeing the timely procurement of goods and services for both warehouse and office operations.

4. Reports & Data Management:

• Prepare and submit Yard Status reports, Hour Validation reports, and Putaway reports, ensuring the accuracy of inventory and attendance-related data.
• Collect, analyze, and enter data into systems to support reporting and decision-making processes.
• Assist with generating various internal reports and managing data entry tasks.

5. Special Projects & General Administrative Duties:

• Organize and schedule meetings, including sending out invitations and preparing materials.
• Assist with special projects and events as needed to support the operations of both HR and the warehouse facility.
• Perform other administrative duties as assigned to ensure efficient operations.

Required Skills & Qualifications:

• Strong organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Attention to detail and accuracy in reporting and data entry.
• Ability to handle confidential information with discretion and professionalism.
• Good communication skills and the ability to work in a team environment.
• Strong problem-solving skills with the ability to address discrepancies or issues efficiently.

Education Requirements:

• Required: High School Graduate or equivalent.
• Preferred: Bachelor’s degree in business administration or related field.

Experience Requirements:

• Required: 1 year of administrative work experience.
• Preferred: 1 year of experience in a logistics setting, involving tasks such as inventory management, procurement, or reporting related to logistics operations.

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overnight shift
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• office administration: 1 year (Required)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Fontana, CA 92336 (Required)

Ability to Relocate:

• Fontana, CA 92336: Relocate before starting work (Required)

Work Location: In person

Salary : $24